Job Description

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Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:

• Responsible for sponsored research proposal preparation for the department. Work directly with PTK Faculty, providing assistance with preparing research proposals, including preparing budgets, other cost/price information, and non-technical documents (current/pending, formatting resumes, etc.).
  •  Proposal development, including assisting in the development of budgets that conform to Federal/UMD regulation.
  • Assist with task/award set up when funded.

• Assist AD with Subaward management.
  • Request and monitor sub-contracts, from tracking rates of spending on purchase orders to requesting submission of deliverables. Request additional accounts for tracking purposes as needed.

• Assist Business Managers with the financial processing which will include:
  • Performing all accounting transactions, such as, Auxiliary Vouchers, General Error Correction, Procurement request, Travel request and Payroll transfer activities.
  • Posting, Reconciliations, sub-recipient management, payroll and equipment. Preparing reports for PI/Task leads and AD to represent accounts in good standing.
  • Processing travel and procurement request from PTK Faculty to include initiating and managing procurement (purchase orders; credit cards; status of orders), and travel (hotel arrangements, registration, airfare, etc.).

• Process day-to-day requests and inquiries related duties.

Benefits Summary

Exempt Benefits Summary

Minimum Qualifications:

• Bachelor’s degree or an equivalent combination of education & experience required.
• Bachelor’s can be substituted with a combination of experience, training, and education.

• Four to six years progressively responsible experience in a combination of financial processing (such as in budgeting, accounting, payroll, purchasing, travel processing and personnel work).
• Previous proven experience with preaward or subaward management duties is a plus.

Preferences:

• Bachelor’s degree in accounting, finance, or related field preferred.
• Experience with coordinating detailed sponsor reporting, proposal preparation and routing, and subcontract coordination.
• A minimum of two years of progressive responsibility in research administration or a combination of budgeting and proposal development, preferably in an academic environment.
• Sub-award management experience.
• Prior and knowledgeable experience with processing travel and procurement under Federally sponsored awards.
• Demonstrated proficiency in Excel to prepare and analyze complex spreadsheets.
• Familiarity with financial regulations and procedures of UMCP.
• Familiarity with BA4/Priority and Kuali Research software systems.
• Familiarity with State and University procedures, and with sponsored research sponsor(s) and knowledge of and experience with, governmental/higher education general accounting, procurement and travel rules and regulations.
• CONCUR & KFS experience is a plus!

• Advanced Excel skills in addition to general computer skills in word processing and web-based applications. 
• Strong computer skills using all Microsoft Office software is required to ensure maximum efficiency.
• Excellent interpersonal skills.
• Critical thinking skills, and take initiative to ultimately promote ESSIC’s overall business effectiveness. 
• Ability to exercise good judgement, courtesy, tact, and diplomacy in all communications at all levels.
• Ability to establish and maintain effective working relationships with administration, faculty, staff, and general public.
• Ability to prioritize and work collaboratively on complex assignments; 
  • Ability to acquire, expand and apply knowledge of University policies. 
• Ability to be resourceful and be able to research independently the best solutions for problems that may arise.
• Ability to exercise good judgement, courtesy, tact, and diplomacy in all communications at all levels.
• Self-motivated.
• Very detail oriented.
• Possess the ability to perform duties under limited supervision.
• Knowledge of the University of Maryland policies and procedures and how they relate to grant accounting.

Job Risks

Physical Demands

• Sedentary work.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

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