Global Investment Legal Services Administrative Assistant
Job Description
GLOBAL INVESTMENT LEGAL SERVICES ADMINISTRATIVE ASSISTANT, MIT Investment Management Company (MITIMCo), to directly support four to five Global Investment Staff (GIS) legal team members and work closely and collaboratively with other MITIMCo teams in providing MITIMCO with first-class investment legal services. Responsibilities include managing assigned items in group inbox and documents in research management system; supporting initiatives/projects/documentation; maintaining document management system; acting as project manager on ad hoc projects; managing and communicating project deadlines; updating team project tracking chart and maintaining team reporting metrics; assisting legal analyst in responding to anti-money laundering/know your customer (AML/KYC) requests and reviewing and providing edits to subscription and other documents; taking notes at and managing meeting agendas; providing annual good standing maintenance and updates to officer’s certificates and standard tax forms; processing team expense receipts/reimbursements; assisting with registration/payment for professional organizations and continuing education courses; arranging travel; scheduling appointments/meetings and relevant logistics; notarizing and gathering apostille certificates for documents; and providing general back-up support as needed.
MITIMCo posts full descriptions here.
REQUIRED: high school diploma or its equivalent; five years’ administrative or related experience; public notary certification (at hire or shortly thereafter); excellent oral and written communication skills; meticulous attention to detail; ability work independently with minimal supervision and on a team, prioritize and juggle multiple activities simultaneously, and work under pressure of tight deadlines and frequent interruptions; high-level computer skills, including Outlook email and calendaring and Microsoft Office proficiency; diplomacy; initiative; history of adding efficiencies and process improvements to the work environment; and good judgment and discretion with confidential information/issues. PREFERRED: experience or interest in Co-Pilot or other AI tools and experience with DocuSign. Job #23892
Must be able to work on-site at least two days per week.
Visa sponsorship is not available for this role.
Employment is contingent upon the completion of a satisfactory background check.
4/1/24
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