Contracts & Grants Specialist
Job Description
Posting Number
PG193914SPInternal Recruitment
NoWorking Title
Contracts & Grants SpecialistAnticipated Hiring Range
$50,766 - $52,000Work Schedule
Flexible work arrangements with option for hybrid work schedule (as approved by supervisor and in the best interest of the Research Office and Wilson College of Textiles workload)Job Location
Raleigh, North CarolinaDepartment
College of Textiles - Dean's OfficeAbout the Department
Essential Job Duties
- Maintain contracts and grants accounting records and analyze data for accuracy and compliance.
- Manage research-related Contracts and Grants transactions with financial knowledge.
- Monitor financial accounts for completeness, accuracy, and compliance with regulations.
- Reconcile data and ensure accuracy of entries.
- Assist with Post-Award activities and initiate project modification requests.
- Draft financial and budget reports for stakeholders.
- Create presentations to provide updates on Post-Award processes and procedures.
- E-file associated documentation and integrate new documents into existing files.
- Maintain University Contracts & Grants Office file destroy list for purging.
- Set up new sponsored projects and maintain electronic files for each award.
- Respond to requests for budget projections, account balances, and expenditure details.
- Process forms for academic salary release, summer salary actions, and salary distribution changes.
- Prepare financial reports for sponsors, PIs, and upper-level College Administrators.
Other Responsibilities
Minimum Experience/Education
Other Required Qualifications
- Strong understanding of Cost-Accounting Standards, Federal Circulars, and Uniform Guidance.
- Familiarity with budgeting and accounting practices and procedures.
- Experience managing and reconciling sponsored project accounts
- Excellent communication skills, both verbal and written.
- Strong organization and time management skills.
- Ability to stay focused and self-manage when necessary.
- Capability to work collaboratively in a team and independently.
- Proficiency in using MS Word and Excel.
Preferred Qualifications
- Experience working with Contracts and Grants
- Knowledge of the following systems or similar grant management programs:
- PeopleSoft HR system
- Labor Reports
- Payroll Distributions Reports
- Wolfpack Reporting System (WRS)
- Project Modification Request (PMR)
- Project Information Navigation System (PINS)
- Research Administration Data and Reports (RADAR)
- The Employee Activity Reporting System (TEARS)
Required License or Certification
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
03/22/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
03/29/2024Notice to Applicants
Special Instructions
Position Number
00110720Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN09Alternate Option
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Fire/Explosions, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal EmergenciesTime Limited Position
NoDepartment Id
180101 - College of Textiles - Dean's OfficeAA/EEO
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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