Are you ready to have a positive impact on water resilience and the environment? Join Brown and Caldwell in this unique role supporting the Chief Technical Officer who is also the Executive Director of the California Urban Water Agencies (CUWA). As Executive Assistant, you would be supporting two organizations, both of which are committed to making a difference in unlocking the potential of water and the environment to support thriving communities.

Brown and Caldwell is seeking an Executive Assistant to directly support the Chief Technical Officer (CTO) and the Technical Services department. The ideal candidate is a positive, self-motivated individual who enjoys multi-tasking and working in a fast-paced corporate environment. This individual will also indirectly support the broader Technical Services department and will have the opportunity for routine interaction with various business groups and leaders within the company. This position will report to the CTO.

Detailed Description:

Brown and Caldwell is seeking an Executive Assistant to directly support the Chief Technical Officer (CTO) and the Technical Services department. The ideal candidate is a positive, self-motivated individual who enjoys multi-tasking and working in a fast-paced corporate environment. This individual will also indirectly support the broader Technical Services department and will have the opportunity for routine interaction with various business groups and leaders within the company. This position will report to the CTO.

As a true business partner, you will understand priorities and help deliver exceptional results. The role will evolve dynamically, and responsibilities may grow for the right person who exemplifies drive and initiative as needed. This is a great career opportunity to become a true, trusted partner in an exciting environment.

*This role will primarily work virtually and can be filled near any BC office, preference of San Diego, CA, Irvine CA, or Denver, CO.

Who you are:

• You take ownership and can be counted on as being a consummate professional and strong communicator.
• You understand how to challenge processes in pursuit of enhancing the team's effectiveness.
• You have a natural curiosity for business and frequently ask questions to further your understanding.
• You can quickly become a trusted and reliable source of information for a team and key stakeholders.
• You graciously receive and provide feedback.
• You seek out learning and development opportunities through regular activities.

What you will do:

• CTO and Technical Services Support:
• Perform a wide variety of administrative duties including calendar management, expense report preparation, and assist with special projects as required.
• Schedule and maintain daily and long-term calendar for both internal and external meetings including agenda development, meeting notes and tracking.
• Manage travel itineraries and coordinate related arrangements, including CTO travel and quarterly team offsite meetings.

• Support and execution of complex projects as assigned - coordinating, researching information, updating databases, managing review meetings, creating monthly reports for analysis, and managing complex workflows.

• Coordinate and compose the preparation of emails, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive documents.
• SharePoint, Power BI analyses (auditing, reviews, etc.) to assist with data management, compliance, findings, trending, and action plan development/communications.
• Assist with preparing quarterly performance reports for company leadership.
• Assist with team's ability to keep information current, including training and awareness through various channels.
• Assist in the onboarding process of new team members.
• Participate in monthly executive assistant group calls and coordinate with admin team regarding annual business planning and company initiatives.

• California Urban water Agencies (CUWA) Support:
  • Lead Administrator for non-profit client Board, with an opportunity to contribute to meaningful work being performed in CA Water
  • Provide high-level support for the Executive Director, client project team, Board Members, and their broader agency staff
  • Coordinate Board Meetings, Offsite Workshops, Engagement with Partner Organizations and State Leadership
  • Create strong client relationships and assist with other miscellaneous duties including board report preparation, onboarding new members, invoice processing, website updates and heavy calendar management

The ideal candidate has experience with the following:

• Acting as the gatekeeper for and extension of a senior executive
• Thriving in a fast-paced and challenging environment
• Successfully managing internal stakeholders and relationships
• Learning new systems and becoming systems savvy
• Tracking and monitoring pending issues for follow-up
• Functioning in a collaborative team environment
• Multi-tasking and managing numerous simultaneous priorities
• Planning, meeting deadlines, and managing competing priorities
• Positively impacting results with little supervision
• Developing skills related to use of rapidly changing technology and communications best practices
• Working as part of a team, both in person and virtually

Desired Skills and Experience:

• Bachelor's degree preferred
• A minimum of 5 years Executive Assistant experience (or similar role) required
• Excellent verbal and written communication skills
• Demonstrated good judgment and sense of diplomacy
• Ability to maintain confidentiality of sensitive business and personal matters
• Outstanding interpersonal skills, telephone manner and customer service skills
• Ability to work well under pressure in an ever-changing environment while maintaining poise and professionalism
• Strong organizational skills with a proven ability to follow-through
• Ability to manage multiple job demands and prioritize with little supervision
• Exceptional attention to detail
• Ability to work collaboratively with a team as well as alone
• Outstanding problem-solving skills
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Power BI and an overall aptitude for technology.
• If working remotely, good/reliable internet connection and ability to work productively is required.
• Ability to travel is required (up to 20%)

Salary Range: The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location A:
Salary: $33.50 - $46.00

Location B:

Salary: $36.90 - $50.60

Location C:

Salary: $40.20 - $55.20

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.