Administrative Assistant II (Temporary Role)
Job Description
About the Organization
Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what's right, what's smart, and what works.
Position Description
Redhorse Corporation is seeking an Administrative Assistant to provide executive administrative support to a senior executive, the Director of Navy BRAC PMO. The ideal candidate will have prior experience working with the DoD as an executive assistant and has strong organizational and communication skills as well as the ability to compose administrative email messages on behalf of the Director that are clear, accurate, and grammatically correct.
Responsibilities include:- Attend daily scheduler review with the Director.
- Coordinate and discuss all requests for meetings, review administrative priorities and actions/requests.
- Maintain complex, rapidly changing calendar.
- Requires: Daily interface with senior level DOD civilian, military, Congressional support staff and Private Sector partners to coordinate in-person meetings and teleconferences (Must apply Navy protocols and command preferences).
- Ability to quickly and efficiently de-conflict the Director's calendar, by direction or by applying knowledge and awareness of priorities and requirements.
- Coordinate and present all requests for meetings, actions, and priority messages to the director via email and telephone regarding read-aheads, briefs, and time sensitive actions/responses.
- Assemble read-aheads and briefs for daily meetings attended by the Director and staff.
- Attend weekly staff meetings with the Director and greater BRAC admin team to acquire knowledge of business line priorities, deadlines, action items and schedule changes.
- Strong ability to review and edit Navy correspondence and documents. All correspondence and documentation requiring the Director's review/approval, must first be reviewed for accuracy by the EA prior to submission.
- Strong ability to compose administrative email messages on behalf of the Director that are clear, accurate and grammatically correct.
- Requests for approval of documents by Director Review official NAVFAC correspondence for adherence to Navy requirements Task Responses Brief Approvals Meeting requests Coordinate Director's travel
- High School Diploma or its equivalent.
- Must have a valid driver's license Executive assistant, scheduling, and office administration certification
- Minimum 3 years relevant experience in executive assistance and office administration knowledge of the Navy Correspondence manual
- Demonstrated knowledge in coordination and oversight of executive calendar, correspondence, and various other administrative duties
- Minimum 2 years prior experience working as an executive assistant for the U.S. Department of the Navy (DON), NAVFAC SW is required.
- Strong verbal/written communication skills
- Proven organization and project management skills
- Critical thinking and decision-making skills coupled with strong analysis and problem-solving skills
- Self-starter, driven and able to work with limited direction under target timelines
- Collaborative personality enjoys and able to work effectively in a team-oriented environment
- Adaptability and comfort working in a fast-paced and sometimes unstructured environment
- Translates complex ideas into processes and tactical plans
Equal Opportunity Employer/Veterans/Disabled
Accommodations:
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Talent Acquisition at
Redhorse Corporation shall, in its discretion, modify or adjust the position to meet Redhorse's changing needs.
This job description is not a contract and may be adjusted as deemed appropriate in Redhorse's sole discretion.
Discrimination and all unlawful harassment (including sexual harassment) in employment is not tolerated. Redhorse Corporation is committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, gender identity, national origin, age, physical or mental disability, marital status, genetic information, citizenship status, military or veteran status, or any other characteristic prohibited by federal, state or local law. We support and obey laws that prohibit discrimination everywhere we do business. Redhorse Corporation fully considers all qualified applicants and it is our policy to take affirmative action to recruit minority and female employees for any position for which the employee or applicant for employment is qualified. EOE/M/F/Vet/Disabled
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