Job Description

About Westchester Community College:

Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.

Job Description:

The Admissions Clerk - WCC (Spanish Speaking) at Westchester Community College plays a pivotal role in facilitating the admissions process and ensuring effective communication with Spanish-speaking applicants. This position involves providing general information, processing applications, and performing clerical tasks within the Admissions Office.

The incumbent will:

• Communicate orally and in writing in both Spanish and English to effectively assist Spanish-speaking applicants and provide clear information about the admissions process.                                                                                           
• Collect and assess documentation.
• Review Admissions applications and accompanying documents as it is received (i.e. electronically, by mail, fax, or in-person)
• Conduct initial eligibility screening for general admission to the College and determine whether all supporting documents are included with application and acceptable
• Determine student admission status based on information supplied on the application and documentation supplied
• Admissions application data entry/processing (online and paper) and updating records on PeopleSoft, letter mailings, filing, and answering phones.
• Check for accuracy of data and follow up with students if clarification is needed
• Create folders for all newly entered students
• Maintain application folder including the transcripts that must be included when received
• Scan all documents into the Onbase Imaging System
• Maintain and update PeopleSoft regarding the application status, completion of file, missing items, update codes when transcripts are received, etc.
• Prepare routine correspondence related to admission status
• Process supporting documents (high school transcripts, HS diplomas, GED Diplomas, SAT/Act scores, etc.).
• Periodically cover the front desk during Receptionist's lunch/absence to provide information to new and continuing students, faculty, staff, and general public.
• Respond to a large volume of inquiries (in-person or phone)
• Provide informational dates and make appointments for special information sessions/campus tours provided by the Admissions Counselors
• Refer students to other student services on and off campus
• Semesterly review and purge of old records.
• Assist in preparation of and participate in admission on campus events (i.e. Open Houses, Saturday Enrollment Days, etc.) 
• Perform additional duties as assigned by the Assistant Director of Admissions and Director of Admissions.

Requirements:

REQUIRED QUALIFICATIONS:  *This is a Civil Service position.  The final candidate will be required to take and pass the Civil Service Exam.*  Possession of a high school or equivalency diploma, and one year of clerical experience where a primary function of the position was the performance of clerical functions which involved the maintenance of records. Satisfactory completion of 30 credits at a recognized college or university may be substituted on a year for year basis for up to one year of experience. The successful candidate will be proficient in both English and Spanish languages to effectively communicate with Spanish-speaking applicants, students, parents, and the community.

PREFERRED QUALIFICATIONS:  Preferred qualifications include the following:

• Strong organizational skills and attention to detail to accurately process applications, maintain records, and handle documents.
• Ability to work efficiently in a fast-paced environment and handle multiple tasks simultaneously.
• Excellent interpersonal skills to interact professionally with faculty, staff, students, and external stakeholders.
• Flexibility and adaptability to accommodate changing priorities and responsibilities within the admissions office.
• Experience working in an educational institution.

Additional Information:

POSITION EFFECTIVE:   The position will remain open until filled.

WORK SCHEDULE: The work schedule is Monday-Friday:  9:00 am - 5:00 pm.

SALARY & BENEFITS: The starting salary is $41,565.  Additional compensation with seniority steps maximize at a salary of $49,398.  Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

Application Instructions:

Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references.  You must be legally eligible to work in the United States at the time of hire. Please login to:  https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents.  The review of candidates will begin immediately and continue until the position is filled. 

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. 

The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

 

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