The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions. DoM employees approximately 600 salaried faculty, nearly 300 academic appointees, and more than 300 residents, fellows, and postdocs, supported by over 1,000 staff members.

The Department of Medicine Residency Training Program is the largest Residency Training program at UCSD and comprises of 120 residents (4 tracks: preliminary, research, categorical, and med/peds).

Under supervision of the Program Administrator, incumbent will organize, coordinate and administer resources and systems to assure control of resident activities for the UCSD Medicine Residency Training Program. Duties to include but not limited to: assisting with all aspects of the resident evaluation processes using the New Innovations system, liaison with Chief Residents to coordinate master rotation schedule and changes throughout the academic year. Works on educational and operational accounting. Organizes and prepares materials for courses, social events, meetings and orientations for the program. Tracks housestaff procedure logs and graduation requirements to ensure Board Certification eligibility. Prepares documents for GME and ACGME site visits. Assists with coordination of the Physician Scientist Training Pathway. Provides support to Program Director including maintaining appointment calendar, prepare manuscripts, answer and route telephone calls and open and distribute mail.

Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

• Six years of related experience, education/training, OR an Bachelor's degree in related area plus two years of related experience/training.

• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.

• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.

• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.

• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.

• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.

• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.

• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.

• Employment is subject to a criminal background check.