The purpose of this position is to provide administrative support for recruiting and employment activities.

This is accomplished by assisting with applicant, new hire and employee processes, recruiting, providing hiring process training, and maintaining files and records.

Other duties include entering data and miscellaneous information on applicants, new hires, providing employee benefits information, mailing documents, and assisting with other general office activities.

 

Five (5) years related HR experience.
OR
Associate’s degree AND three (3) years related HR experience.
OR
Bachelor’s degree AND one (1) year related HR experience.

Proficiency with MS Office applications including Word, Excel, and Outlook.

Detail-oriented with a high degree of accuracy maintaining records.

Excellent organizational skills.

Strong written and verbal communication skills.

Strong customer service skills.

Ability to communicate courteously and effectively with students, faculty, staff, and public.

 

Experience with Recruiting/Applicant Tracking Software
Experience with HRIS system
Experience with Electronic Records

 

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The College is committed to diversity in its workforce.

 

Customer Service:

Greet visitors, answer telephones, take messages, route calls, and respond to inquiries regarding the College.

Refer visitors to appropriate contact/department.

Provide assistance to prospective employees.

Assist with the completion of on-line application forms.

 

Pre- employment Activities:

Develop online vacancy announcements with assistance from hiring managers.

Advertise vacancy on Monster, Jobs in Corpus Christi, Work in Texas, Higher Ed Jobs, and any other applicable sites requested by department.

Conduct “First meeting” with search committee.

Work with hiring manager and/or search chair in the development of the Matrix and interview questions.

Review applications and related documentation to ensure compliance with College policies and governmental regulations.

Advise applicants regarding outstanding documentation and assist in the resolution of difficulties.

Screen applicants for minimum qualifications.

Assist hiring managers and search committee members throughout hiring process.

 

Employment:

Ensure Hiring Proposal is complete and accurate.

Communicate with hiring manager/chair and with applicants as necessary.

Authorize Contentra form when applicable and follow up until results obtained.

Create offer letters in electronic system.

 

Acceptance of Offer:

Prepare reimbursement for travel expenses and process.

Ensure Benefits Coordinator receives copy of full-time hiring proposals.

Ensure recruitment file is complete.

Assign required checklists through Records Management.

Process criminal background check and document findings when applicable.

 

New Employee Orientation:

Meet with new employee on date of hire.

Obtain I-9 documentation.

Integrate employee information into Datatel.

Send copies of hiring proposals to Payroll.

Verify all new hire documents are completed in the Records Management electronic storage system.

 

Data Entry:

Enter information from PER 101/501 into Datatel.

Send original to HR Administrative Assistant for filing.

Send copy to Budget and Payroll.

Full-time employees – copy sent to Benefits Coordinator.

 

Assist with service awards and special projects.

Other duties as assigned.