Job Description

 

Salary: $53,364.00 - $56,028.00 Annually
Job Type: Full-time, Permanent
Job Number: 2024-CLASS-ACCTSPEC
Closing: 2/4/2024 11:59 PM Pacific
Location: Ukiah, CA
Department: Fiscal Services

DESCRIPTION
Mendocino-Lake Community College District is currently accepting applications for an Accounting Specialist to work in our Fiscal Services Department. This position may support other Accounting Specialists in their unique focus areas, however the main task for this recruitment is the Accounts Payable area of the job duties.

This is a full-time, Classified position. We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission, Goals and Values at the following website: MLCCD - Mission, Vision, Goals

RESPONSIBILITIES
This full-time, 12 month per year position, Under direction of the department manager, performs specialized accounting functions such as accounts receivable, accounts payable, bookstore/office supplies purchasing, inventory, and payroll.

We recommend downloading this job announcement as you prepare your application materials for submission. Incomplete applications will not be forwarded to the screening committee.

APPLICATION PROCEDURE

Through this online portal, submit the following documents:

• Completed online application
• Resume
• A letter of interest that succinctly addresses how your experience and professional qualifications prepare you for this position
• Copy of Transcripts (if applicable)
• Contact Information for 3 professional references (no letters please)
• Be prepared to answer the following supplemental question during the supplemental questions of the application: If you are selected for this position, how will you show students that you care about them?

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.
SALARY AND BENEFITS
Salary Range (25): The monthly starting salary range is $4,447 - $4,669. There are six annual step movements; initial placement will be at step 1, unless approved by the Superintendent/President. Please see the current salary schedule here: MLCCD - Salary Schedule

Benefits: With no monthly premium contribution from the employee, we offer a comprehensive benefits package that includes family medical, dental, vision, EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date.

Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty (20) paid holidays annually.

Retirement: This position is eligible for CalPERS Retirement.

REPRESENTATIVE DUTIES
The successful candidate will support institutional success by executing the following duties:

Accounts Payable
May check budget codes on purchase orders for available funds or assign budget codes in the absence of other staff.

Processes approved purchase orders, including a final review of purchase order; distributes approved/numbered purchase orders to vendors and staff.

Receives and reviews invoices; assures that charges are made to the approved budget code; facilitates resolution of problems and issues with vendors related to purchase orders and invoices

Pays invoices; inputs invoice data into computer system; runs a prelist report and proofs for accuracy pursuant to audit requirements; delivers to the county office of education for final auditing and check printing, receives checks from the county office of education and distributes to vendors.

Bookstore/Office Supplies Purchasing: Maintains and monitors a district-wide computerized purchasing system of office supplies through a vendor internet system.

Receives inventory surplus requests; schedules, coordinates, and participates in district surplus inventory sales.

Compiles end-of-year Bookstore receivable, payable, and inventory amounts.

Accounts Receivable
Processes purchase orders and payments for college clubs and scholarships, charging to appropriate accounts.

Maintains revolving fund checking account, prepares entries for replenishing account.

Counts and receipts funds received; assigns budget codes

Prepares bank deposits; delivers deposits to county treasury and bank.

Maintains cash receipts journal; logs in receipts and verifies that deposits have been made.

Prepares and tracks all invoices.

Processes bounced checks; enters into student debt system; works with students who need a payment plan.

Processes travel requests; prepares advances; reconciles travel claims.

Prepares cash boxes for departments and clubs.

Tracks and distributes student Stafford loan checks.

Payroll
Processes one hourly and one salaried computerized payroll per month for faculty, classified, management, confidential, temporary, and student employees.

Calculates pay for short-term and student employees based on timesheets and change forms.

For all employees, enters salary, budget, and payroll code information into computer from change forms, salary input forms, and part-time faculty salary reports, along with information regarding W-4's, voluntary deductions, TSA's, health benefits, retirement benefits, IRS 125 plan, payroll taxes, and garnishments.

Runs a prelist report and proofs it for accuracy pursuant to audit requirements; delivers to the county office of education for final auditing and check printing; receives checks from the county office of education and distributes them to employees.

Maintains vacation and sick leave records; processes employment verifications and other requests for payroll information; prepares correcting journal entries as needed.

Inventory: Maintains inventory records by tagging, entering data into computer, and balancing data to the general ledger for related funds.

All
Operates a variety of office equipment including a computer, word processing, spreadsheet, and data base software, typewriter, calculator, copier and others as applicable.

Collects and compiles statistical and financial data and other information; prepares and maintains a variety of correspondence, reports, documents, forms, records, and files; assures proper controls for auditing purposes.

Receives inquiries from vendors, students, staff, auditors, and others; provides information and assistance regarding records, laws, policies, procedures, rules, regulations, and other issues in area of specialty.

Orders, receives, and maintains an inventory of office supplies and other materials; receives, opens, and distributes mail; receives and screens visitors and telephone calls; attends meetings and workshops as directed.

Performs related duties as assigned by supervisor.

WORKING CONDITIONS

Office environment; subject to interruptions and distractions.
Physical demands include sitting, standing, reaching, bending, walking, and light lifting

QUALIFICATIONS

Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic and ethnic backgrounds of students, staff, and faculty.

KNOWLEDGE OF:

• Policies, procedures and regulations related to assigned duties
• Modern office practices, procedures, and equipment
• Complex, computerized recordkeeping systems
• Principles and practices of data management
• Wordprocessing, spreadsheet, email and database software
• Proper English usage, grammar, spelling, punctuation, vocabulary
• Basic math
• Interpersonal skills using tact, patience, and courtesy
• Effective verbal and written communication skills
• Telephone techniques and etiquette

ABILITY TO:

• Learn, interpret, apply, and explain related laws, policies, procedures, rules, and regulations
• Work independently within complex policies, procedures and guidelines
• Organize and coordinate work duties
• Process the employment of faculty and staff
• Prepare part-time faculty payroll
• Calculate and monitor workloads for part-time faculty
• Monitor minimum qualification status of academic personnel
• Maintain a wide variety of complex and computerized files and records including financial and statistical data
• Compose correspondence, prepare reports and related materials
• Establish and maintain cooperative and effective working relationships with others
• Deal effectively with a wide variety of personalities and situations using sound judgment
• Train and provide work direction to others
• Work confidentially with discretion
• Follow verbal and written directions
• Work independently with little direction
• Research, analyze and resolve issues
• Accurately work with detailed information
• Communicate effectively both verbally and in writing
• Plan, organize, prioritize, and schedule work
• Meet schedules and timelines
• Complete work with interruptions and distractions
• Operate a variety of office equipment including a desk top computer and related software, calculator, copier, and others as applicable

PHYSICAL ABLITY TO
Physical demands include sitting, standing, reaching, bending, walking, and light lifting (up to 15 lbs)

ADDITIONAL INFORMATION

IMPORTANT NOTES REGARDING APPLICATION PROCEDURE

All application materials must be received by 11:59 pm on the closing date indicated above

Only completed applications with the above required documents will be reviewed by the committee

Application materials not required (including reference letters) for this position will not be reviewed

Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant

Incomplete application packets will not be accepted

Interviews are by invitation only

The college does not reimburse applicants for related travel expenses

SELECTION PROCEDURE

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment)

• In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
• Must be fingerprinted through DOJ and FBI and have background clearance; and Must take a TB test (once hired and every four years thereafter).
• Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer

EEO STATEMENT

Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status . Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

ACCOMMODATIONS

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468-3065 or via email at HRRecruiting@mendocino.edu.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://www.visitmendocino.com/ & https://www.lakecounty.com/

To apply, visit https://www.schooljobs.com/careers/mendocinoedu/jobs/4315586/accounting-specialist

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