Program Specialist - TRiO:SSS
Job Description
Position Description
Position Title
Program Specialist
Secondary Title
TRiO:SSS
Group / Grade
6
Classification
Classified
Work Location
RWC
Overtime Eligible
Non-Exempt
Division
Student Learning & Success
Differentials
Bilingual
Department
TRIO: Student Support Services
Reports To
Director, TRIO Student Support Project
Supervision Received
Works under the general supervision of the Director, TRiO Student Support Project.
Supervisory Responsibility
Supervision is not a responsibility of this position. May oversee student employees.
Position Summary
Works with TRiO/Student Support Services Project Director and staff to meet grant objectives by serving program participants in a multitude of areas and functions, in particular event coordination and supervision of student employees. Assists in the overall success of the TRiO/SSS program grant objectives while abiding by federal regulations and mandates. Ability to work a flexible schedule, including evenings, weekends, and occasional off-campus travel.
Primary Responsibilities
1.
Grant Coordination
- Assists director with program recruitment and marketing.
- Assists director with program goals and objectives.
- Responsible for data review and entry related to intake forms, applications, and participant documents.
- Coordinates events and workshops.
2.
Administrative
- Recordkeeping.
- Creates purchase orders and order supplies.
- Schedules and records departmental meetings.
- Creates and edits forms using various software programs.
- Log and monitor inventory.
- Oversees student employees.
3.
Reporting
- Gathers and reports on data.
- Collaborates with the Director on program tracking.
4.
Other Duties as Assigned
- May participate in College committees as assigned
- Engages in professional growth opportunities as assigned
- Performs other duties as assigned
Institutional Expectations
- Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
- Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
- Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
- Embraces and leverages appropriate technology to accomplish job functions.
- Provides high quality, effective service through learning and continuous improvement.
Qualifications & Additional Position Information
1.
Minimum Qualifications
- Education – An Associate’s degree in business administration/technology, or related area is required.
- Experience – A minimum of three years marketing/event coordination, business, and/or customer service experience required, including the use of computers; grant reporting and data collection; dealing with the public; and working with diverse populations is required.
Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.
2.
Preferred Qualifications
- A Bachelor’s Degree is preferred. Experience in a community college or academic setting preferred. Bilingual and/or bicultural applicants and those with similar background of TRiO target population preferred.
- This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by the ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills throughout the duration of employment. A bilingual pay differential may apply to this role upon certification.
3.
Essential Knowledge, Skills, & Abilities (Core Competencies)
- Knowledge – Standard office techniques, principles and practices of program management and work organization; high-level skills in business English, word-processing and computer software applications; recordkeeping and statistical report preparation; basic accounting concepts; college procedures and policies.
- Skills – Strong verbal and written communication skills; strong computer skills, including Microsoft Office Suite® products; marketing and event coordination skills.
- Abilities – Collect data and demonstrate expertise in grant reporting; work with diverse populations; use computer based technology and various software applications; deal diplomatically and effectively with students, staff and the public; supervise student employees, and work as a member of a team.
4.
Other Requirements
- For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.
5.
Remote Work Options (see AP 7239 Working Remotely for more details)
- This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.
6.
Physical Demands
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
- Manual dexterity and coordination are required for over half of the daily work period (more than 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials less than 5 pounds daily, and 5-25 pounds occasionally. This position requires both verbal and written communication abilities.
7.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.
Position is fixed-term/grant-funded through 8/31/2024, renewed annually, with continuation dependent upon funding. Grant funding is expected to continue through 08/31/2025. Fixed-term/grant-funded positions do not accrue seniority.
Position will remain open until filled with screening scheduled to begin 01/02/2024. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.
RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.
Public Service Loan Forgiveness
Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education .
Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination .
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