Job Description

 

Under the supervision of the Director of Human Resources, the Human Resources Generalist will be responsible for all aspects of the Human Resources Office in accordance with policies established by the Board of Trustees, State of Kansas, federal laws and procedures developed for the Human Resources Office.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.

 

Essential Functions/Responsibilities

• To understand and commit to the Mission of the College ~ Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal, and career goals.
• Oversee the recruitment, employment, and record keeping functions of the office.
• Assist with the development and revision of job descriptions, advertisement of open positions, correspondence with applicants, and review of application materials.
• Serve on screening committees as designated by the Director of Human Resources and prepare screening committees and applicants for interviewing.
• Oversee the maintenance of all personnel records for present and former employees.
• Direct data entry functions and preparation of all employment paperwork.
• Process all paperwork/notifications to departments regarding termination/resignation of an employee; schedule exit interviews and initiate paperwork for exit interview; maintain key log; and close/retain all personnel files according to established guidelines.
• Administer basic HR office procedures, following applicable DCCC policies and procedures, State and Federal law.
• Assure that all employees complete the Bloodborne Pathogen training; as appropriate track Hepatitis vaccinations of employees with Ford County Health Department; and prepare requisitions for payment of vaccine.
• Check references on prospective employees prior to position offer and perform background investigations as needed on designated employees.
• Verify I-9 information on new employees. Maintain I-9 files and report W-4’s to proper agencies as required by law.
• Assist with the preparation of all employment contracts/appointments.
• Respond to inquiries from faculty, staff, educational and governmental entities.
• Participate on College committees as designated by the Director of Human Resources.
• Recommend revisions to Board policies to the Director of Human Resources and coordinate employee awareness of revisions.
• Correspond with supervisors regarding employee discipline matters and termination procedures and report concerns to the Director of Human Resources
• Assist the Director of Human Resources with revising procedures, employee handbook, personnel forms and other human resources related documents.
• Assist with new employee orientation and onboarding.
• Monitor Family Medical Leave Act and College policies with respect to matters related to human resources.
• Monitor and track College’s annual and semi-annual evaluation of employees.
• Assist the Director of Human Resources in conducting investigations as may be appropriate to respond to employee complaints, grievances, etc.
• Prepare letters, memos and other documents and others as requested.
• Maintain office personnel files by filing all paperwork promptly.
• Prepare and maintain office databases to maintain personnel information to provide logs and list of reports due throughout the year.
• Act as plan administrator for Insurance, KPERs, 403b’s, Short Term Disability, etc.
• Attend staff meetings and training as requested by the Director of Human Resources.
• Maintain an adequate supply of office supplies and prepare requisitions when needed.
• Perform other duties as assigned.

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.

Required Qualifications

• Bachelor’s degree.
• Knowledge of human resources field and practical application of laws and regulations governing employment law both state and federal.
• Experience in policy development, administration and supervision.
• Previous experience in office management or administrative level positions with substantial responsibility.
• Working knowledge and experience with KPERS, medical insurance or other benefit programs.
• Excellent verbal and written communication skills.
• Organizational, inter-personal and computer skills.
• Problem solving abilities.
• Must maintain valid Kansas driver’s license.

 

Preferred Qualifications

• Master’s Degree with a minimum of 5 years human resources experience.
• Additional college, vocational training, or equivalent work experience.
• Related certifications and credentials.

 

Supervisory Responsibilities

• None

 

Physical Requirements: With or without assistance

• Able to sit or stand for extended periods of time.
• Able to move freely around the campus and community.
• Hear in a conversational voice at a distance of 10 feet and on the telephone.
• Able to speak clearly.
• Able to lift up to 15 pounds.

Building Assignment

• Administration

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