Title: Human Resources Specialist
Position Number: 81753
Hiring Unit: VP for Administration, Office of Human Resources (ITS)
Location: UH System Offices, Manoa Campus
Date Posted: November 20, 2023
Closing Date: December 5, 2023, 11:59 PM HST
Band: B
Salary : salary schedules and placement information
Additional Salary Info. PBB; minimum $5,000/mo.
Full Time/Part Time: Full-time
Month: 11-month
Temp./Permanent: Permanent

Other Conditions: Position is excluded from collective bargaining, pending position clearance, and expected to begin in January 2024.

Duties and Responsibilities

• • Independently performs complex assignments of limited scope in all areas of Human Resources management which includes recruitment and selection, classification and compensation, employee benefits and labor relations involving application of standard UH policies & regulations & widely accepted methods & practices.
  • Assesses, analyzes & advises supervisors and managers on a variety of personnel actions regarding the hiring process, classification of positions, compensation adjustments, employee misconduct and job performance by interpreting appropriate policies, procedures, guidelines, and collective bargaining agreements.
  • Coordinates the recruitment and selection processes with hiring managers; independently reviews vacancy announcements, recommendation memos, resumes, and new hire documents for E&M, APT, civil service, and casual hire for accuracy & compliance; and coordinates background checks for selectees.
  • Meets with new employees, provides new hire and benefits orientation and ensures new hire forms are properly completed and processed. Arranges orientation meeting with appropriate collective bargaining unit representative.
  • Prepares, reviews, and/or audits all personnel transactions to ensure proper compliance with University, State, and/or Federal policies and procedures.
  • Generates & processes PNFs for all employees which include new hires, terminations, redistribution of funds, changes to appointment/position, etc. Submits PNFs to Payroll in a timely manner to meet all payroll deadlines.
  • Advises employees on employee benefit programs, determines eligibility and calculates payment (as applicable), reviews, audits and processes forms (ie. FMLA, leave share, TDB, Workers Compensation, etc.) in compliance with applicable policies, procedures, laws, collective bargaining agreements and/or practices within established deadlines.
  • Conducts investigations for informal and formal complaints and grievances involving misconduct, performance problems, etc. and based on specific policies and procedures; recommends appropriate action.
  • Advises program administrators and administrative staff and interprets BOR policy to properly establish, re-describe, extend, or abolish positions for APTs.
  • Reviews and recommends appropriate APT classification, change in band and above designated new hire rate (DNHR) actions.
  • Develops and updates personnel procedures for the Unit to efficiently service Information Technology Services (ITS) as policies, procedures and guidelines change.
  • Conducts training for staff in various areas of personnel including, but not limited to, recruitment process, classification, employee performance appraisals, leaves and fringe benefits.
  • Independently monitors the online leave system, reviews the edit/warning/forfeiture listings and notifies the appropriate parties.
  • Monitors position actions that affect the organizational charts and updates charts on an annual or as needed basis.
• Assists in the preparation of personnel reports for reporting purposes, etc.
• Assists in: providing and coordinating layoff and RIF actions; representing ITS in coordinating strike preparations; etc.
• Other duties as assigned

(* denotes essential functions)

Minimum Qualifications

• Possession of a baccalaureate degree in business administration, human resources management or related field and 3 years of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business administration, human resources administration, or related field.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Demonstrated ability to multi-task to meet expected deadlines.
• Demonstrated ability to understand oral and written documentation, write reports, letters, and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to exercise tact, diplomacy, good judgment in relations with others and communicate effectively in a variety of situations.

Desirable Qualifications

• Demonstrated ability to address and resolve human resources issues of a sensitive and complex nature.
• Knowledge of UH personnel and administrative policies and procedures.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (12/12/2023) to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries:
Brenda Shin, 808-956-8601, systempo@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.