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Associate Operations Director
Job Description
Overview:
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Associate Operations Director (AOD) serves as a research administration and operations leader for the Basic Sciences Division (BSD) and reports directly to the Associate Vice President, Division Operations (AVP). The AOD provides expert guidance to faculty and staff and works in partnership with the AVP to manage administration and operations, budgeting, personnel, space oversight, and strategic planning for the Division.
The AOD contributes to senior administrative decisions and policy development for the Division, in partnership with the AVP and the Division Executive leadership and facilitates strategic planning and other Division-wide initiatives. The AOD is considered a leader in the Scientific Division Research Administration Community and may act as a delegate of the AVP with a focus area in one or more of the following key disciplines: general research operations, faculty affairs, finance, strategy, project management, process improvement, facilities and equipment management, coordination of regulatory affairs, grants administration, team training and supervision, space oversight, and change management.
Responsibilities:
General Division Operations:
- Support the AVP in managing the general administration of the Division and its research programs.
- Serve as a liaison between research scientists and administration to support the Division and Fred Hutch.
- Provide advice and support to faculty, staff and other Hutch administrative and leadership groups as requested.
- Represent the Division on Hutch-wide processes and administrative committees as designated by the AVP.
Finance:
- Provide direct support to AVP and SVP/Division Director on financial management issues, including coordination of the preparation, management, and monitoring of the Division's annual budget.
- Provide oversight and work with faculty and Research Administrators on Division-related funding sources, including faculty salary support, faculty salary cap, new development, bridge funding, faculty retention packages, unrecovered indirect costs, Division administration, and Division shared resources.
- Participate in Division-wide short and long-term financial planning and new initiatives in conjunction with the AVP and SVP/Division Director.
Strategy and Process/Project Management:
- Participate in the development of strategic, operational, and business plans associated with the Division.
- Independently manage and execute Division initiatives and projects as assigned by the AVP.
- Advise or consult with Center leadership on changes to Center-wide policies/procedures; create implementation plans for the Division’s Research Administration team in response to changing systems, processes, and regulatory requirements.
- Collaborate with Division faculty and interface with other departments as needed on administrative and strategic planning relevant to Divisional goals. Advise PIs as appropriate regarding Division matters and develop effective solutions to ongoing or acute administrative issues.
- Contribute to continuous improvement mindset for Division operations (identifying process issues, planning, and executing solutions, and evaluating outcomes).
Grants Administration:
- Perform research administration duties for one or more principal investigators as needed; plan for and ensure compliant and effective funding, budget, and regulatory administration, and general administrative support.
- Work autonomously to complete non-scientific grant content and tasks, updating as needed and appropriate for Division-wide use.
- Advise faculty and Research Administrators on best practices; interface with central administrative departments (OSR, IRO, etc.) to align communications around new policies/processes (Federal, institutional, or otherwise).
Team Training and Supervision:
- Hire, manage, and mentor Research Administration staff, providing guidance and ensuring proper training and professional development.
- Partner with the AVP to develop the strategy, build-up and maintenance of the staffing support and development model for faculty.
Qualifications:
- A bachelor’s degree or equivalent experience is required.
- A minimum of five years of progressively responsible administrative management experience, including grant and contract budgeting; supervision; and planning in a healthcare, research, biotech, or governmental agency environment is required.
- Excellent interpersonal and communication skills, both verbal and written, are essential to this position.
- The ability to analyze and interpret regulations, determine impact, and manage change.
- Knowledge and high-level experience in research administration, strategic planning, and business practices are necessary.
- The ability to manage a diverse team, think creatively and globally, project future needs, and be attuned to day-to-day Division operations is critical to success in this position.
- The successful candidate will be responsive to the needs of both the Division and the Fred Hutch mission and promote excellence in science and research administration.
The annual base salary range for this position is from $120,869.00 to $191,027.00 and pay offered will be based on experience and qualifications.
This position may be eligible for relocation assistance.
This position may be eligible for a sign-on bonus.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.
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