The Office of Grants and Contracts (OGC) is responsible for the central administration of research awards and provides service to principal research investigators and administrators for the purpose of obtaining and administering extramural funds in compliance with university and sponsor guidelines.

This position is part of the Accounts Receivable team in the Office of Grants and Contracts. This position is responsible for all initial cash receipt or adjusting entries for any grant or contract coming into or out of Grants and Contracts daily.

University of Colorado has a large portfolio of sponsored research with great variety, including Federal NIH grants, Federal NSF grants, many other Federal grants, Federal contracts, State grants, State contracts, private industry clinical trials, association grants and much more.

This exciting opportunity gives you the chance to:

• build relationships with other departmental staff, focused on understanding needs along with opportunities for improving processes.
• partner with other financial staff in developing key financial performance tools and share them with departmental stakeholders.
• become part of a department where inclusiveness and culture are valued.

We are looking for someone with…

• positive energy, motivation, vision, and a desire for continuous learning.
• a strategic mind-set and forward-thinking.
• a belief that strong relationships are key to success.
• a can-do attitude.
• a focus on providing solutions based on the requirements and necessary outcomes of those whom we serve.

Key Responsibilities:

• Process Lockbox and Electronic payments received through mail or accessed through Wells Fargo on-line bank account payments.
• Research and identify incoming funds, log payment information in Excel, and apply payments via the AR module in PeopleSoft.
• Research payments received that have not been identified. When payment is unsuccessful at being identified, this position creates Payment Vouchers to return unclaimed funds to the payee.
• Research and resolve customer service inquiries and communication.
• Create on-demand invoices for advance, autopay, and department invoiced awards.
• Serve as a checkpoint to review all postings for completeness and will interact to make corrections needed.
• Perform all record keeping associated with incoming payments.
• Create journal entries to transfer funds that have been identified as non-sponsored projects and/or funds that belong to one of the other campuses.
• Process payment transfer requests and ensure the required documentation is provided.

Work Location:

This position is eligible for a hybrid or 100% remote work environment. The work schedule will be based around core working hours in Colorado Mountain Time, Monday – Friday.

Why Join Us:

We are seeking an energetic, positive, and forward-thinking individual to join our team. We are a fast-paced, deadline driven, and customer service focused office and are always looking for new ideas to manage our portfolio. A successful candidate for this position will be willing to be involved in visioning and implementing best practices, all while consistently providing support to our department partners and students.

The Office of Grants and Contracts has an exceptional track record when it comes to employee satisfaction. Our team is very diverse and often described as friendly, supportive, and resourceful.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• A bachelor’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.
• One year of Accounts Receivable experience.

Senior Level:

• A bachelor’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.
• Two years of Accounts Receivable experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience using PeopleSoft Finance and Grants Module in a higher education setting.
• Experience using MS Excel.
• Experience researching and processing incoming payments.

Knowledge, Skills, and Abilities:

• Outstanding ability to communicate effectively, both in writing and orally.
• Ability to think critically.
• Ability to interact with various stakeholders, both internal employees at all levels throughout the institution and external customers, and able to demonstrate a strong customer orientation and dedication.
• Outstanding customer service skills.
• Ability to collaborate and work closely with diverse teams.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Highly organized and detail orientated.
• Ability to manage multiple tasks and work independently with minimal supervision.
• Ability to follow standard written procedures in order to perform the duties.
• Knowledge of basic accounting principles.
• Ability to derive logical conclusions from available information, utilizing a combination of judgment and formal guidance to determine if departmental/team objectives have been met.
• Ability to set and prioritize workload, identify short- and long-term goals and develop strategies to meet expectations.

How to Apply:

For full consideration, please submit the following document(s):

Questions should be directed to: Sara Kenney, sara.kenney@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by November 26, 2023. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range for this position has been established as:

Intermediate Level: $50,007 – $58,521

Senior Level: $54,737 – $63,266

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.