Job Description

 

PMI JOB DESCRIPTION

Job Title: Human Resources Assistant
Date Updated: November 2023
Direct Report: Human Resources Manager
FLSA Status: Exempt/Full-Time
Hours Worked: 40+/week

BASIC PURPOSE OF THE JOB

Duties include assisting in the staffing process by advertising for open positions, employee onboarding, implementing company hiring/welcoming procedures, and processing payroll updates. This includes being knowledgeable about all aspects of hiring/firing, compensation, labor relations, benefits, OSHA, HIPAA, and employee services.

MINIMUM REQUIREMENTS

• One year of previous human resources administrative experience.
• Knowledge of Nevada federal and state employment laws.
• Reasoning abilities and sound judgment.
• Must possess strong interpersonal communication, writing, and organizational skills.
• Present in neat appearance in proper attire as required by the position, facility, and handbook policy.
• Maintain confidentiality of all center and patient information at all times, as required by facility policy and HIPAA guidelines.

MENTAL AND EMOTIONAL REQUIREMENTS

• Ability to use excellent communication skills.
• Ability to use problem-solving skills effectively.
• Ability to manage stress appropriately.
• Ability to manage time efficiently.
• Ability to handle multiple projects and prioritize effectively.
• Ability to work in close proximity to others in a distracting environment.
• Possesses common sense understanding to carry out instructions/guidelines furnished in oral and written form.

ESSENTIAL FUNCTIONS
Essential functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable. The following are the essential functions of the job.

Duties:

1. Assist with the staffing process by advertising for open positions, onboarding process, and implementing company hiring/welcoming procedures.

2. Assist with maintaining personnel records including employee files, medical confidential files, I9 forms, etc. per governmental regulations.

3. Assist with gathering, preparing, and maintaining documentation regarding employee disputes.
4. Stay abreast of procedures for compliance with state-mandated employee training and company-required training for sexual harassment, OSHA, and HIPAA.
5. Monitor pre-employment testing (drug testing and background check) and maintain compliance with the E-

Verify program.
6. Performs payroll functions assigned to the HR department.
7. Knowledge of benefit programs such as pension plans (401K, Profit Sharing Plan, DB), Short Term Disability insurance, and group health insurance. (Preferred not Required)
8. Knowledge of company insurance policies such as EPLI, Worker Compensation, Business Office Insurance,

Umbrella, Cyber Liability, and Medical Malpractice Insurance. (Preferred not Required)
9. Performs other duties and special projects as assigned.
10. Develop and nurture strong relationships with all staff members to create a trusted, positive work environment.

JO B DESCRIPTION AND PERFORMANCE STANDARDS | Human Resources Generalist August 2022

ANALYSIS OF PHYSICAL DEMANDS

Physical Demands: Description:

✓ Standing This position occasionally requires standing to scan, fax, and copy job-related documents to carry out job duties.

✓ Walking This position frequently requires walking short distances of up to 100 yards to communicate with patients, staff, doctors, vendors, and direct reports.

✓ Sitting This position consistently requires sitting for a majority of the day to complete essential job duties on the computer and telephone.

✓ Lifting This position occasionally requires lifting objects weighing up to 20 lbs. for short distances to carry out essential job-related duties.

✓ Carrying This position occasionally requires carrying objects weighing up to 20 lbs. for short distances to carry out essential job-related duties.

✓ Pushing This position rarely requires pushing objects weighing up to 20 lbs. to carry out essential job duties.

✓ Reaching This position consistently requires reaching with hands and arms less than 2 feet in all directions for items necessary to complete job duties (i.e., stapler, paper clips, phone, keyboard, calculator)

✓ Handing This position frequently requires handing paper, clipboards or objects to patients, staff, doctors, and vendors to carry out essential job duties.

✓ Speaking This position consistently requires verbal abilities to effectively communicate with patients, co- workers, doctors, and vendors on a daily basis to reach optimal work outcomes of the position.

✓ Hearing This position consistently requires auditory abilities to efficiently listen and effectively communicate with doctors, vendors, co-workers, and staff to carry out essential job duties.

✓ Seeing This position consistently requires acute visual abilities to enter patient data in the RIS system, document information for the patient’s electronic chart and read patient related documents, authorization forms, insurance verification documentation, insurance cards, physician requests, and other job-related paperwork to carry out essential job duties.

JO B DESCRIPTION AND PERFORMANCE STANDARDS | Human Resources Generalist August 2022

Is this position closely, moderately or minimally supervised? Moderately
Explanation: This position is moderately monitored by the Director of Physician Relations and Human Resources.

Does this position have supervisory responsibility (i.e. responsible for hiring, firing, performance appraisals, etc.)? No

Does this position have access to confidential information? Yes
Explanation: This position has access to confidential information such as social security numbers, dates of birth, medical license numbers, and HIPAA information for all doctors and employees of RAN and PMI.

Does this position have access to or handle company funds? Yes
Explanation: This position has access to all employee bank accounts and payroll information.

Is it important to this position the incumbent be able to read, write and communicate fluently in English? Yes
Explanation: Most affiliated personnel (i.e. staff, doctors, vendors, and affiliated hospital/locations) and a majority of our patients communicate with our administrative office in English.

What kind of work experience (including length of time), training, and/or level of education is necessary for this position? This position requires a minimum of 1 year experience in human resources. Knowledge of employment laws and state mandated training . Knowledge of HIPAA compliance, OSHA compliance, retirement plans, health insurance,
FLMA, etc. The Human Resource Generalist must be able to read, write and interpret reports and correspondence. The individual must have excellent oral and written communication skills needed for daily communication with patients, staff, vendors, doctors, direct report and billing company and medical carriers. Effective interpersonal skills are required for a successful work environment. Bilingual ability is preferred, but not required.

List any technical skills (typing, computer skills, etc.): The skills required by this position include, but are not limited to, typing, computer literacy, faxing, scanning, copying, Word, Excel, Outlook and PowerPoint.

Working Conditions

Are there particular working conditions associated with this position that should be noted (i.e., working environment, hours of work, travel, work space, etc.)? Yes
Explanation: This position requires travel to affiliated hospitals, outpatient facilities and business meetings. The working environment is in an office setting that is quiet. This position will carry out his/her duties in an average sized workspace.
The hours of work may vary. They will be approximately 8:00 am to 5:00 pm.

After reading this job description, are you able to perform the essential functions of the job for which you are applying, with or without reasonable accommodations? YES ____ NO ____

ACKNOWLEDGEMENT

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned due to reasonable accommodation or other reasons.

I have received, read, understand and will comply with the Human Resources Generalist’s job description.

Signature of applicant _______________________________________________Date:_____________

JO B DESCRIPTION AND PERFORMANCE STANDARDS | Human Resources Generalist August 2022

Job Type: Full-time

Benefits:

• 401(k) matching
• Tuition reimbursement

Schedule:

• Monday to Friday

Work Location: In person

*Please mention you saw this ad on AcademicJobs.*

Apply Now