Position Details

Position Information

Recruitment/Posting Title	Program Coordinator
Job Category	Staff & Executive
Department	Epi-Cancer Health Disparity
Overview	Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves.   Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities.   Curiosity and Discovery, Integrity, Collaboration, Cultivating Diversity, Respect and Caring, Perseverance.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator within the Rutgers Cancer Institute of New Jersey. Program Coordinator assists Program Manager in day-to-day operations of all projects, communications and other related functions associated with the development and growth of the Cancer Health Equity Center of Excellence (CHECoE) and community outreach and engagement (COE) efforts (including ScreenNJ and related initiatives). This position is responsible for: coordinating and supporting effective communication development, editing, and distribution; monitoring and coordinating Community Grant projects; coordinating regularly scheduled partner resource sharing, technical assistance, and education meetings; and coordinating one-on-one technical assistance and partnership development meetings and communications with Community Grant recipients and healthcare partner organizations.   Among the key duties for this position are the following: Coordinate regularly scheduled partner resource sharing, technical assistance, and education meetings.  Coordinate one-on-one technical assistance and partnership development meetings and communications with Community Grant recipients and healthcare partner organizations related to Community Outreach and Engagement.  Monitor and coordinate approved Community Grant projects including award notifications, routine monitoring to ensure program progress, reporting, and invoicing, and leveling up performance concerns to manager for guidance and resolution. Coordinate and support effective communication development, editing, and distribution to engage patients, partners, and community members in cancer prevention and early detection programs and services.  Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Understands, demonstrates and models the Rutgers Cancer Institute of New Jersey core values.  Keeps abreast of all pertinent federal, state and Rutgers’s compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Interest policy.  Acts as a role model for corporate integrity, customer service and improved quality.  Performs other related duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	23S
Position Salary
Annual Minimum Salary	63232.000
Annual Mid Range Salary	75764.000
Annual Maximum Salary	89873.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree from an accredited institution plus at least three (3) years of work experience in project, program, or event coordination/administration.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Public health, healthcare, or related social services background also required.  Candidate must be organized, detail oriented, and must possess strong spelling, grammar, and proof-reading skills.  Ability to attend occasional in-person meetings with team and partners across NJ ).  Must have access to a reliable car, or alternative means of transportation, for travel around the state to occasional meetings and events with partners.  Ability to create and edit files in Adobe Acrobat Pro.  Occasional weekend and evening work to support program events and services may be required. Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft email, Word, Excel, PowerPoint, Salesforce.
Preferred Qualifications	Excellent oral and written communication skills and a highly professional demeanor in person and on the telephone.  Demonstrated experience and/or understanding of graphic design, visual communication, and education / instructional design best practices.  Knowledge and understanding of public health, healthcare, and health education principles and practices in New Jersey.  Experience conducting process improvement facilitation and process review, mapping, and coaching for administrative or healthcare processes highly desired (including development of SOPs).  Experience preparing and submitting requisitions in Rutgers Marketplace. Fluency in Spanish / bi-lingual Spanish/English speaker.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 40lbs (to move project supplies, set-up and break-down event equipment, etc.)  WORK ENVIRONMENT: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	23ST2951
Posting Open Date	10/30/2023
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement