Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	Staff & Executive - Administrative & Support
Department	Summer Session - Nwk
Overview	The Office of Summer & Winter Sessions offers graduate and undergraduate courses in an accelerated format that serve as an opportunity for our students, as well as visiting students and community members, to access college courses, accelerate degree completion, meet degree requirements, pursue professional development, and gain college experience. Summer and Winter sessions also provide employment opportunities and teaching experience for our graduate students, faculty and lecturers.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator II for the Office of Summer & Winter Sessions. Reporting to the Director, the Program Coordinator II will be responsible for assisting the Director with administrative duties and activities related to summer and winter sessions. This position will also serve as the coordinator for new academic programs, special projects, and initiatives. This position is responsible for and not limited to the following: Works with internal and external partners to develop and implement new programs Creates and implements administrative guidelines and procedures for each program Provides administrative support, prepares reports, reviews applicant data, creates and maintains databases, conducts web research, organizes emails, and assists in the development of program-specific online student applications Provides backup support to the Business Specialist by assisting with day-to-day administrative activities that include, but are not limited to, hiring processes and procedures, procurement, student support services, and other duties as needed to facilitate departmental goals
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement. (Approval not required)
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	48372.000
Annual Mid Range Salary	60147.000
Annual Maximum Salary	71921.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications	Experience in continuing education and/or professional development programs in a higher education setting preferred. Knowledge of continuing education certification, credentialing, and digital badging best practices preferred Experience with student engagement, relationship development with stakeholders, and the ability to collaborate with individuals from different departments, programs, city and state offices is preferred Strong communication skills (both oral and written), independent decision-making, interpersonal & collegial skills, and the ability to work in a fast paced, dynamic environment.
Equipment Utilized	MS Office Suite, IMS, Course Scheduling System (CSS), Drupal on Pantheon, Social Media platforms, ANCOR, Canvas, EAB, Qualtrics, Constant Contact, and Adobe Creative Cloud
Physical Demands and Work Environment	Summer and Winter Sessions is a fast-paced, student-focused, and collaborative environment Must be able to work occasional evenings and weekends. Must be able to lift boxes, materials, and equipment up to 20 lbs
Special Conditions

Posting Details

Posting Number	23ST2841
Posting Open Date	10/31/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement