Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator (Registrar)
Job Category	Staff & Executive - Administrative & Support - General
Department	SPH-PISC Campus
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers School of Public Health (SPH), is seeking an Administrative Coordinator for Registrar’s Office located in Piscataway, NJ. Under the direction of the Registrar, the Registrar Coordinator assists with daily administrative activities. Demonstrates organizational skills, and detailed recordkeeping skills. Responsible for data entry, integrity of student data, processing of registration, enrollment verification, transcript requests, and other forms as required. Maintains high standard of accuracy in the records of all current students and alumni, including the information in the student information system. Acts as liaison to campus administrators and faculty from all campuses of the School of Public Health. Provides customer service, and performs other responsibilities as required by University policies. Among the duties will include: Maintains the accuracy, confidentiality, and integrity of the student’s academic file, including paper and digital files. Processes all registration requests, including cross-registration and visiting student registration. Maintains the student’s academic program by processing program transfers and concentration changes. Processes transcript requests, enrollment verification, loan deferments and residency status changes. Responsible for student data entry in the Banner student information system. Processes student enrollment changes including leaves of absence, student withdrawals and maintaining matriculation requests. Assists with completing graduation audits and mailing diplomas for all graduating students. Participates in annual Convocation ceremony activities. Assists with maintaining the School’s academic catalog. Processes grade changes, transfer credit evaluations, follows up on missing grades and students with incomplete grades
Position Status	Full Time
Hours Per Week	37.50
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	21S
Position Salary	PS21S scale; maximum salary $57,111
Annual Minimum Salary	57111.000
Annual Mid Range Salary	68274.000
Annual Maximum Salary	80870.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Bachelors’ Degree plus two (2) years of administrative experience Additional related experience may be substituted for the degree on a year for year basis. Must demonstrate proficiency in Microsoft Office applications (Word, Excel, Power Point and Access) Familiarity with Banner or equivalent database system experience is required Ability to interpret and apply federal and state regulations pertaining to student records and confidentiality, including the Family Educational Rights and Privacy Act (FERPA) is also required. Ideal candidate must possess strong organizational skills with ability to multi-task, proven communication skills, interpersonal skills, and attention to detail.
Preferred Qualifications	Two (2) years of professional level experience in a university setting is preferred. Proficiency in industry related software is desirable.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST2835
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details	Registrar’s Office located in Piscataway, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement