Position Details

Position Information

Recruitment/Posting Title	Senior Administrative Assistant
Job Category	URA-AFT Administrative
Department	Ctr-Strategic Urban Ldrshp-Cmd
Overview	Ranked #49 in U.S. News & World Report’s list of Best Public Colleges and Universities, Rutgers University–Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers–Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.
Posting Summary	Reporting directly to the CLC Director, Dr. Gloria Bonilla-Santiago, the Senior Administrative Assistant is responsible for managing the administrative operations of the Community Leadership Center, serving as Executive Confidential Assistant to the Director. The Senior Administrative Assistant provides administrative support to unit management by organizing, coordinating, and supervising daily CLC operations. Coordinates the administration of programs, projects, and/or processes. Prioritizes and supervises work, resolves routine conflicts and issues, prepares, and implements administrative guidelines and procedures, and provides oversight and facilitation. Schedules appointments; arranges and coordinates design and logistics for events and meetings; and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the CLC. Given the expanding global initiatives at the CLC, we are looking for a person that can handle complex travel arrangements. This person will also support the ongoing partnership with the LEAP Academy and we are looking for someone that understands K-12 school operations and can support board administrative functions. Works under general supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. This position provides advanced support of highly confidential and sensitive matters.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	05
Position Salary	Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.
Annual Minimum Salary	63518.000
Annual Mid Range Salary	79089.000
Annual Maximum Salary	94659.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A Bachelor’s degree in a related field is required, plus a minimum of an additional two years of relevant experience; or a combination of education and experience relevant to the duties.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications	Fluency in English and Spanish preferred. Commitment to Excellence – Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames. Continuously strives to improve work performance – Accepts responsibility for his/her commitments to the university and the CLC. Contributes to the success of the CLC by consistently providing quality results in the performance of his/her job duties and responsibilities. Integrity – Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities. Accepts responsibility for his/her actions. Respects and complies with department and university policies, procedures, and work rules. Respect and Cooperation – Treats others with courtesy, respect, and dignity in the workplace. Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions. Dependability – Takes responsibility to accomplish job assignments within reasonable deadlines. Willing to accept new projects and/or commitments. Does due diligence to complete projects within specified timeframes and/or fulfill commitments. Arrives to work on time prepared and ready to contribute. Flexibility – Willingly adjusts to changing work assignments or conditions. Open to changes in operational procedures, technology, and/or organizational structure. Views changes as opportunities for learning and professional development. Displays a positive attitude to encourage others. Promptly responds to changes in work priorities and/or unexpected circumstances or situations. Proficiency – Possesses required job skills and knowledge. Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.
Equipment Utilized	Must be proficient in using Microsoft Office and familiar with online , web-based instructional programs to support online classes.
Physical Demands and Work Environment	Must be able to multi-task and handle multiple priorities. Must be flexible to adjust to changing demands and new challenges.
Special Conditions

Posting Details

Posting Number	23ST2801
Posting Open Date	10/24/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Camden
Home Location Campus	Rutgers University-Camden
City	Camden
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement