Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	Sch of Law-Cmd, Dean's Office
Overview	Ranked #49 in U.S. News & World Report’s list of Best Public Colleges and Universities, Rutgers University–Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers–Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity. Two schools, each with distinctive strengths, have come together to create one law school with extraordinary opportunities for learning experiences and career growth. Rutgers Law School—with locations in Camden and Newark—offers a world-class faculty; a curriculum of exceptional breadth and depth in theory, practice, and interdisciplinary studies; a geographic presence that spans one of the nation’s 10 largest legal markets (New Jersey) while also offering immediate access to two of the five largest markets (New York City and Philadelphia); an alumni network with over 20,000 members; and a strong tradition of diversity and social impact. As the law school for a top public university, Rutgers Law School is committed to the highest standards of teaching, scholarship, and service to its host communities, the state of New Jersey, and the nation.
Posting Summary	Rutgers University Camden Law School seeks an administrative assistant. This position will be reporting directly to the Vice Dean, the Administrative Assistant will provide executive level and confidential support to both the Vice Dean and the Associate Dean for Academic Affairs within the Law School in their various administrative roles. The Administrative Assistant will be responsible for several tasks including but not limited to preparation and maintenance of confidential files, sending mass and individual communications, coordinating academic meetings with students, administration and faculty regarding academic matters; organizing meetings and assisting with initiatives concerning faculty scholarship, teaching and service, administrative preparation of course schedules and classroom assignments, serve as the primary contact for all instructors including the maintenance of email lists, instructor contract preparation and instructor handbook along with other matters requested by the Vice Dean; preparation of expense management and purchasing transactions, as required; will also assist the Law School registrar as needed with miscellaneous tasks and projects associated with course registration, exam administration and exam evaluations. Further, the Administrative Assistant will assist the Vice Dean and Associate Dean for Academic Affairs to prepare annual reports to the American Bar Association (ABA) and compile data for reporting and other reports to be submitted on behalf of the Law School as required; assist with the preparation of faculty meetings and may be tasked with providing back up assistance to the Dean’s assistant as needed.
Position Status	Full Time
Hours Per Week	37.5
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	03
Position Salary	Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.
Annual Minimum Salary	48372.000
Annual Mid Range Salary	60147.000
Annual Maximum Salary	71921.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree or equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires a bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, and report writing. Additionally, it requires good communication skills and computer literacy. Key additional skills include the ability to interact tactfully, diplomatically, and confidentially, and to maintain the confidentiality of information, records, and other data. Excellent writing, communication, and computer skills are also required. · Must have a strong command of word processing and database management. · Must be able to use calendar software. · Must be able to perform email functions, ensuring the accuracy and confidentiality of information.
Preferred Qualifications	Familiarity with supporting an Academic Institution Familiarity with Rutgers University purchasing and expense systems
Equipment Utilized
Physical Demands and Work Environment	The work may require virtual coordination or support to the Vice Dean in our Newark location.
Special Conditions

Posting Details

Posting Number	23ST2802
Posting Open Date	10/24/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Camden
Home Location Campus	Rutgers University-Camden
City	Camden
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement