Job Posting Title:

Senior Grants and Contracts Specialist

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Hiring Department:

Population Research Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Population Research Center is seeking an experienced Senior Grants and Contracts Specialist to support our growing operations and work with a variety faculty members and research staff across the University in the submission and administration of research grants.

Responsibilities

• Support faculty, graduate students, and other research staff at each stage of their proposal submission including preparing budgets, budget justifications and other non-scientific sections of grant applications including subcontracts.

• Check proposal formatting, ensure compliance with the funding agency requirements and upload proposal sections to appropriate online systems by deadlines. Prepare UT electronic forms for review and approval by the OSP and act as liaison between OSP and the PI to ensure compliance, completeness of sponsor and UT requirements, and timely approval. 

• Support faculty and research staff in preparing and submitting post-submission materials such as other support information, Just-In time information, current/pending support, and budget revisions in a timely manner.

• Support faculty and research staff in preparing and submitting post-award documents including annual research grant reports, publications compliance, IRB approvals and other documents as needed, in a timely manner.

• Assist faculty with post-award processes including submission of new and incremental account budgets to OSP, assist in the outgoing subcontracting process ensuring correct subcontract documentation is submitted to OSP, and maintain contact with subcontractor until contracts are fully executed as well as manage renewals of subcontracts each year. Support award set-up and fiscal management of awards, which may include grant budgeting, grant modifications (no-cost extensions, reallocations, etc.), annual reporting, review of expenditures, as well as prior approval requests and Just-in-time information.

• Support faculty, graduate students, and postdoctoral fellows as well as research project staff with processing of all data use agreements, negotiated awards, and unfunded agreements with OSP. Create, review and submit DUAs, CDCPs, NDAs, MTAs.

• Lead the submission of service agreements through Business Contracts Office on behalf of the PI, which may include but not limited to formatting, documentation, reporting, project summaries/reports/analysis, review of expenditures, and submission through Contracts+.

Required Qualifications

• Bachelor’s degree with at least five years of experience in the preparation, processing, and negotiation of research grants and contract proposals. Relevant education and experience may be substituted as appropriate.

• Successful record of managing a high-volume of proposal submissions as well as contracts with competing deadlines accurately and in a timely manner.

• Demonstrated ability to work as a member of a team in a high-volume office with multiple deadlines.

• Excellent oral and written communication skills.

• Experience with external agency proposal-preparation, budget development, and submissions systems for NSF and NIH.

• Experience processing various contract documents including NDAs, MTAs, MOUs, TCPs, DUAs, AORs, CDCPs, as well as service/business contracts.

Preferred Qualifications

• Certified Research Administrator (CRA) status.

• Familiarity with electronic application systems including UTRMS, eRA Commons, and Research.gov.

• Extensive experience with the submission and post award administration of NIH grants including the submission of RPPRs.

• Knowledge of and compliance with the NIH Public Access Policy.

• Demonstrated ability to work on overlapping and time-sensitive proposal and reporting projects as well as the ability to communicate effectively and efficiently.

Salary

$75,000 + depending on qualifications 

Working Conditions

• Typical office environment

• Repetitive use of a keyboard at a workstation

• Opportunity to accommodate a flexible work schedule.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.