Position Details

Position Information

Recruitment/Posting Title	Accounting Assistant I
Job Category	URA-AFT Administrative
Department	SEBS - Business Office
Overview	The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics. In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Accounting Assistant I for the School of Environmental and Biological Sciences. Directly Reporting to the Business Manager III Supervisor within the office of finance and Business Administration, this position is responsible for financial management of all funding sources and processes various financial documents and data. Among the key duties of the position are the following: Analyzes data and prepares and monitor financial documents/data and reports for internal and external use in a manner consistent with a strong understanding of the mission, vision, role and goals, as well as those of the business, and other unit, and the tasks and responsibilities of an Accounting Assistant I. Provides financial and accounting support to the assigned department. Prepares action documents (including but not limited to submission and reconciliation of Purchase Orders and Requisitions, Internal Purchase Orders (IPO’s), Expense Reports, Journal Entries, Travel Orders, RU Cash Receipts) utilizing proper departmental accounts, Faculty accounts, and grant accounts. Independently works on expenditure analyses, prepare spreadsheets for grant closeouts, and prepare and reconcile projects’ monthly expenditure reports for the Business Specialist’s review. Works with the Business Manager and the SEBS Business Office to ensure that actions have appropriate documentation, justification, backup and approval. Interacts directly and independently with department personnel to obtain fund sources and details supporting purchases, travel and expense reimbursement requests and other financial actions. Responsible for reconciling all travel charges made using necessary tools such as internal databases, and University Cornerstone applications (such as Expense Management, RU Marketplace, Financial Management. etc.). Reviews accounts to ensure actions are correctly posted such as: purchases; revenue; cost transfers and other actions. Works to help ensure compliance with University and School of Environmental and Biological Sciences (SEBS) business practices. Ensures proper procedures are followed regarding financial controls and handling of funds. Responsible for maintaining accurate and reliable financial records; implements systems as necessary to facilitate reporting on account statuses. Works under direct supervision on some tasks but will also be independently responsible for high volume of daily processing of financial documents, within established work parameters. Responsible for assisting with the preparation of financial and salary analyses and reports for the immediate supervisor on a regular basis, as required.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree preferably in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles (GAAP) and practices. Also requires a minimum of two years relevant experience in a financial/accounting function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be able to think broadly and conceptually and formulate creative, sophisticated solutions to complex problems, prioritize workload, and work independently with general supervision. Must be detail oriented, follow up, and keep task originators informed on task progress throughout process until completion. Must continuously notify director of progress and workload to ensure that deliverables are on schedule.
Preferred Qualifications	Working knowledge with Rutgers University system applications such as Oracle Financial Management, Expense Management, HCM, Tableau and SciQuest (Marketplace) Procurement is valued. Ability to create custom reports and complex financial analysis utilizing excel is preferred. Experience in higher education environment highly valued. Experience that demonstrates knowledge and understanding of federal regulations and cost principles applicable to institutions of higher education.
Equipment Utilized	Proficiency in Microsoft Excel, Word and PowerPoint; ability to use Microsoft Teams, Outlook Calendar, WebEx, Zoom, Adobe Acrobat, and DocuSign is required. Computer literacy in Windows, and ability to utilize applications such as Word, e-mail and internet browsers.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST2760
Posting Open Date	10/18/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement