Position Details

Position Information

Recruitment/Posting Title	Grant Operations Specialist (pre-award)
Job Category	Staff & Executive - Grants Management
Department	School of Engn, Dean's Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Grant Operations Specialist for the School of Engineering. Reporting to the Grant Facilitator in the School of Engineering, performs pre- award administration support activities for the school’s faculty and staff. Housed in the Office of the Dean, this position provides central point-of-contact support to faculty, staff, and SOE leadership in sponsored research, contractual, and program proposal submission. Among the key duties of the position are the following: Pre-award functions include: review of funding agency requirements, timely development and preparation of budgets (internal, sponsor, and cost-sharing, e.g.) and other materials necessary for complete internal review and external compliant submission (e.g. biosketches, current and pending, facilities/resources sections, letters of commitment, sub award documents). Acts as liaison with the Office of Research and Sponsored Programs to ensure a smooth proposal development and submission process. Maintains detailed records and files of all proposal development projects. Assists with large multi-institutional and/or multi-PI proposals as needed. Works with School leadership to provide regular and ad hoc data that informs strategic planning, performance, and productivity. Assists with providing timely information and updates to SOE faculty/staff regarding university policies, sponsored agency information and procedures, and general topics of interest to the SOE research community.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	66697.000
Annual Mid Range Salary	84422.000
Annual Maximum Salary	102147.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of sponsored projects. Plus two years of relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Service oriented with excellent interpersonal, written and oral communication skills. Detail oriented, able to work independently and collaboratively with a diverse staff. Able to prioritize tasks effectively to consistently meet deadlines. Flexibility to learn new tasks on a regular basis. Analytical and problem-solving skills. Knowledge in routine pre-award administration. Demonstrated superior communications skills (oral, written, presentation).
Preferred Qualifications	Experience in sponsored research administration. Familiarity with RAPPS, Rutgers S2S submission portal. Experience with applications to federal, state and private granting agencies and their web-based submission portals, such as NSFs FastLane/Research.gov, grants.gov and NSPIRES. Ability to understand program announcements/solicitations and agency “terms & conditions” as well as their overarching guidelines. Demonstrated capability in budget building to follow University and sponsor guidelines. Understand and ensure compliance with Federal Uniform Guidance.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST2812
Posting Open Date	10/17/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement