University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator for Postbaccalaureate & Postdoctoral Research and Teaching Training Programs

Job Profile Title

Coordinator B

Job Description Summary

Provide program support of the PSOM Inclusion, Diversity, Equity, and Learner (IDEAL) Research Office, including support for Faculty Directors for the Penn Post-baccalaureate Research Education Program (PennPREP) and Penn - Postdoctoral Opportunities in Research and Teaching (PennPORT). Report to the Assistant Dean for Inclusion Diversity and Equity in Research Training and the Faculty Directors of PennPREP and PennPORT and work closely with program faculty directors, graduate student fellows, and administrative staff in associated offices (including BGS, BPP, MSTP, Finance, & Provost).

Job Description

Job Responsibilities

• Admissions.  Facilitate PennPREP and PennPORT under the direction of the research training programs Faculty Directors. Specific duties include:  developing and reviewing program application in Penn admissions system; ensuring application guidelines are clearly communicated on IDEAL Research and/or PennPORT website;  interfacing with admissions system to collect application materials from candidates; facilitating streamline review of PennPREP applications by Recruitment Ambassadors by developing and communicating admissions review timelines; facilitating streamline review of PennPORT applications by ad hoc admissions committee that includes BPP leadership by developing and communicating admissions review timelines; reviewing and updating evaluation tool for applicants; ensuring research training programs applications and admissions decision records are complete; generating admissions reports as needed; serve as point of contact for affiliate programs to PennPREP.
   
• Postbaccalaureate Research Training Program Support. Facilitate planning and scheduling of  PennPREP events under the direction of the research training program Faculty Directors and in collaboration with IDEAL Research Fellows, including: matching scholars with prospective PIs, scholar  and mentor orientations, IDEAL Research PennPREP Fellow weekly meetings,  scholar weekly check ins, lesson plan development for professional development sessions and workshops curriculum, scholar IDPs, scholar presentations, Penn symposia, regional symposia, social events, affiliate programs point of contact.
   
• PennPREP Onboarding.  Facilitate PennPREP participant onboarding logistics under the direction of the Faculty Directors including but not limited to, scholar travel to and from Philadelphia for program participation, scholar travel to and from conferences, PennPREP scholar health services access if needed, PennPREP scholar PennCard access, scholar building access, purchasing PennPREP scholar laptop computers, registering PennPREP scholars for courses.
• Penn - Postdoctoral Opportunities in Research and Teaching (PennPORT) Support. Facilitate planning and scheduling of PennPORT events under the direction of the research training program Faculty Directors, including: scholar and mentor orientations, PennPORT Scholar meetings,  registration for teaching requirements, assist with placements at partner scholar presentations, travel to and from and registration for national symposia, and social events.
   
• PennPORT Onboarding.  Facilitate PennPORT participant onboarding logistics under the direction of the Faculty Directors and in collaboration with BPP.
   
• Office Management. Working closely with IDEAL Research Administrative Coordinator and BGS Finance Office, track program expenditures and reimbursements for PennPREP and PennPORT.

Qualifications

We are looking for a dynamic individual to assist with the coordination of programs to advance inclusion, diversity, and equity in biomedical research. A bachelor’s degree and and 3-5 years of experience in STEM or equivalent combination of education and experience required. (PhD in biological science preferred preferred) A background in science-related discipline and experience with academic programs is preferred. The ideal candidate will have a strong service-orientation supported by excellent interpersonal skills, facile multitasking capabilities, data management abilities, strong computer skills, experience with social media and strong presentation, writing, and editing skills. Close attention to detail and procedures related to expense reports is required. Some evening and weekend work will be required. Candidates should be willing and able to travel as needed.

Working Conditions
Office, Library, Computer Room
Physical Effort
Typically sitting at a desk or table

Resource Exposure

Have access to private information such as SSN, credit card, personal data, or financial data for students, alumni, staff or faculty

Handle credit cards (customer cards, purchasing card, or Penn Cards)

Purchase supplies or materials for the department or organization

Have access to sensitive data related to research projects and grants such as IP

Have broad access to University buildings

Background check is required by Federal, State, or local regulations or external regulatory agency.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$43,919.00 - $60,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay