Applicants must include a resume and cover letter to be considered for this position.

UCSD Layoff from Career Appointment: Apply by 10/05/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/16/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.

UCSD Health Sciences is a $1 billion dollar plus organization encompassing 16 academic departments (14 clinical, 2 basic sciences), 2 pre-academic/hospital departments, 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions.

The Department of Pathology plays a key role in the University’s three missions. It aims to achieve the highest standards in patient care, research and education. The Department provides diagnostic pathology services in a wide variety of subspecialties with highly trained subspecialists who are recognized for their expertise. The Department’s research programs are diverse and interface with a wealth of basic and translational research programs that are a hallmark of UC San Diego.

In the Department of Pathology, the Operations Manager is responsible for: providing key support in the areas of Academic Personnel and staff Human Resources management and Departmental operations. This involves managing and performing administrative services such as activities in finance and human resources. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary department. The incumbent will work closely with Vice Chair of Administration and Assistant Department Business Officer in planning, developing and administering overall departmental activities for a complex clinical science department comprised of over 90 faculty.

This position will participate in the review, interpretation, and dissemination of policy, independently analyzing projects containing complex information, advising on immigration processes and regulations, and supporting the Department's human resources and academic personnel needs. In conjunction with the Academic Resource Center, the Operations Manager will serve as the primary contact with relation to faculty recruitment, appointments, and academic reviews. In relation to the academic personnel management, the position will provide complex analysis of exceptional personnel actions and practices consistent with the mission of the department and University. This position will serve as a primary liaison and provide instruction, making decisions on behalf of the Department for Health Human Resources (HHR) and Academic Resource Center (ARC) who services the Department’s volunteers, undergraduate students, short term and career staff employees, visiting graduate students, postdoctoral and visiting scholars. The incumbent will have full charge over faculty and non-senate academic personnel administration. This position is also responsible for developing short and long term solutions for streamlining operations.

This position will also oversee the financial activities of the Department's purchasing and reimbursement activities and is expected to work closely with the Department's Financial Analyst for non-sponsored funds.

The Operations Manager will maintain professional relationships throughout the campus.

• Seven years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Demonstrated knowledge and experience in the analysis and interpretation of higher education policies, practices, and procedures for academic personnel and their application to all research and academic personnel titles. Including troubleshooting, and deductive reasoning skills.

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Demonstrated excellent writing skills to independently compose and edit documents effectively. Knowledge of correct spelling and grammar and excellent proofreading skills. Possess strong writing skills to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.

• Knowledge of a variety of administrative operational activities such as event planning, reimbursements, travel, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.

• Solid knowledge of common University-specific computer application programs.

• Ability to use discretion and maintain confidentiality. Demonstrated experience exercising discretion in dealing with controversial or potentially sensitive topics. Proven experience in exercising independent judgment, troubleshooting, and able to defuse and problem solve complex and precedent setting situations.

• Strong skills in short-term planning, analysis, problem-solving, and customer service. Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses. Proven ability to research and analyze complex information and/or problems related to academic personnel in an objective manner. Analytical skills to anticipate and forecast impact of potential action. Proven ability to develop logical conclusions and to recommend sound and creative solutions.

• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

• Demonstrated ability to learn new information, synthesize information from a variety of sources and make prudent recommendations for a plan of action.

• Skill to maintain composure under heavy workloads and conflicting priorities or demands and thereby sustain effective performance.

• Strong organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Demonstrated experience in maintaining a high degree of accuracy and attention to detail under the pressure of deadlines, while working with constant interruptions

• Knowledge of University faculty, non-senate academic, and staff personnel policies and procedures with ability to independently interpret and analyze, propose solutions and apply them to non-recurring or precedent-setting situations.

• Ability to embrace and practice UCSD’s Principles of Community including the commitment to strive to maintain a climate of fairness, cooperation and professionalism.

• Knowledge and experience with immigration regulations as they pertain to H1B, J1 and F1 immigration status and employment and academic policies and procedures. Proven ability to research, comprehend, analyze and apply new and complex immigration regulations.

• Ability to streamline workflow and identify efficient practices.

• Background/experience and knowledge of Health Sciences, School of Medicine, or basic science or research environment.

• Prior UC experience.

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $59,700 - $124,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $28.59 - $59.53

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.