Physics is an academic department in the College of Letters & Sciences, and is comprised of 40 Academic Senate faculty members, ~40 research physicists and postdoctoral scholars, about 160 graduate students, and 17 core staff members. The Department is dedicated to excellence in teaching, research, and service. ICAM is administered within the Physics and Astronomy Department.

Provide administrative support for the Institute of Complex Adaptive Matter (ICAM) and the Physics & Astronomy Department, including daily support in purchasing, accounts payable, entertainment & travel, and various department needs. Provide international scholar assistance for travel and fellowship awards. Coordinate travel grant applications and awards. Plan and coordinate events.

Position Information

PHYSICAL DEMANDS

·       Physical Demands: Sitting - Extended period of time; Work on a computer for extended periods.

·       Lifting Requirements: Up to 50 Pounds (Medium); Lift office materials weighing up to 30 lbs.

·       Equipment Used to Perform the Duties: Computer and Peripheral Equipment

WORK ENVIRONMENT

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

·       Experience reading, interpreting, and applying detailed and complex guidelines, principles, policies, and procedures.

Minimum Knowledge, Skills, and Abilities (KSA):

·       Strong English writing, editing and proofreading skills. Interpersonal communication skills to communicate in a helpful, diplomatic, and Abilities (KSA) informative manner via email, in person, and telephone with a diverse population.

·       Skill to develop content for web pages, newsletters, and institute announcements.

·       Organizational skills to make timely progress on multiple projects simultaneously; and to meet deadlines while working with frequent interruptions and short turnaround times.

·       Advanced proficiency with Microsoft Word and Excel, web content management tools, email, and calendaring. Keyboarding skills to perform fast, accurate and professional work, and to produce technical documents containing scientific terminology and mathematical equations.

·       Problem solving skills to develop creative solutions to general problems and work through unfamiliar projects/assignments.

·       Skills to establish and maintain filing system for various projects, budgets, summary sheets, narrative statements, and progress reports.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Experience with UC policies and procedures pertaining travel, entertainment, and procurement.

·       Experience using Aggie Expense, Kuali, FIS.

Preferred Knowledge, Skills, and Abilities (KSA):

·       Knowledge of generally accepted accounting principles and federal cost principles for educational institutions.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.