Updated: Sep 27, 2023
Location: Irvine-Campus
Job Type:
Department: Molecular Bio & Biochemistry

Position Summary:

The Department of Molecular Biology and Biochemistry is seeking an energetic, organized, self-motivated, reliable, service-oriented individual to join our amazing administrative support team. The department is made up of a community of faculty, students, postdoctoral fellows, and staff who share a common goal: creating an exciting intellectual environment that optimizes our research and teaching missions. Our administrative staff is a committed team of professional staff dedicated to helping our faculty, graduate students, postdocs, and laboratory staff achieve their professional success. We are committed to ensuring excellence through inclusion, producing a diverse, educated workforce for advancing science, and ultimately to greatly advance quality of life. If you are interested in working alongside smart, hardworking, and caring administrative professionals, then we are the place for you.

Applies skills as a recruitment and admissions professional. Provides substantive information on student programs for the department. Performs recruitment activities. Evaluates and makes determinations regarding applications for admission using established guidelines. Under general direction of the program Director(s), responsible for supporting the Masters programs within the department. Provides guidance to graduate students on program requirements and fellowship applications. Under general direction of the Department Administrator, the incumbent is responsible for the administrative management of instructional, TA, student awards, block allocation funds, and research/travel awards. Works with department administrator, fiscal officers and Bio Sci HR to ensure appropriate appointment and funding support for TAs and GSRs. Distributes notice of appointments for ASE and GSRs as required. Provides student affairs support for the department including schedule of classes, and degree completion advising. Tracks and informs the Faculty Graduate Advisor and Associate Dean of Graduate Studies of student progress and PhD program curriculum needs. Serves as liaison between Graduate Advisor and PhD Candidate during advancement and thesis defense. Responsible for planning and coordinating special events for the graduate program.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

$26.92 - $46.36 (Hourly Rate)

Required:

Strong interpersonal and communication skills, to interact successfully with prospective and current students, faculty, staff and administrators, to effectively provide information, identify problems, and develop feasible solutions.

Bachelor's degree in related area and / or equivalent experience / training.

Knowledge and experience working with a diverse student population. Working knowledge of UC, and the ability to interpret policies and procedures to prospective applicants and the public. Working knowledge of academic programs, including curricula, admissions requirements, and financial aid programs at UC. Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions. Working knowledge of admissions requirements for campus / school / college. Ability to communicate effectively orally and in writing. Possess full range of skills, knowledge and ability to assess students’ developmental needs to make appropriate referrals to campus services. Operational knowledge of graduate program administration. Analytical ability to determine appropriate UC and Departmental policies and procedures to develop guidelines for a variety of graduate program activities. Working knowledge of instructional program, scheduling of classes, requests for new courses, and assignment of teaching assistants. Knowledge of course inventory management system and training in ESOC and R25, or similar course management and scheduling systems. Experience with automated financial systems including general ledger, employee database, and date warehouse resources. Strong interpersonal and communication skills, to interact successfully with prospective and current students, faculty, staff and administrators, to effectively provide information, identify problems, and develop feasible solutions.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu .