11-Sep-2023

Faculty of Arts and Sciences

63634BR

Job Summary

Reporting directly to the faculty Principal Investigator (PI), and indirectly reporting to the Department of History of Art and Architecture (HAA) Department Administrator, the Mapping Color in Art History (MCH) Project Coordinator will provide administrative support to the Principal Investigator (PI) and the project as a whole. The MCH Project is comprised of three different components with multiple institutional and individual collaborators that will need to be tracked so that goals and deadlines are met. See Section 12. for full description of project.  Further information can be found on the MCH Project website: Mappingcolor.fas.harvard.edu

Position Description

Team schedule coordination: Meet weekly with PI; Coordinate and record team meetings; Coordinate student research assistant (RA) schedules and assign work on behalf of the PI

Conduit for MCH DH development: Using Trello, a project management software, Google drive, email, and slack, track and record activities of the FAS Arts & Humanities Research Computing team (informally known as DARTH) and the MCH India Team; Help the MCH Postdoc fellow review and flag RA work for inconsistency and errors in the database and alert RAs of necessary corrections

Organization of research contents and data: Organizes Google folders and Trello boards for analysis reports, white paper preparation, public presentations, grant proposals

Tasks in MCH internal and external Communications: Serve as primary administrative point of contact for all team members, including postdoctoral fellow, student RAs and collaborating institutions and individuals; serve as primary administrative point of contact for new queries about collaboration, scheduling meetings, taking note at meetings and following up; manage and keep the MCH social media account (Instagram) active.

Liaison between MCH constituencies and reports to DA: Serve as liaison between PI, DARTH, MCH-India project team and the HAA DA, Track weekly hours and activities of student RAs, LHTs and temps and confirm these hours (via email) with HAA DA for approval in PeopleSoft.

Basic Qualifications

Minimum three years administrative support work beyond high school

Additional Qualifications and Skills

College degree preferred.  Prior experience with project support (higher-education or industry).  Demonstrated working knowledge of Microsoft Office Suite, Zoom, and Google suite.  Demonstrated working knowledge of Trello, or other project management software, and data management systems. Capable of interacting with and communicating with diverse groups of people with tact and diplomacy. Demonstrated ability to work collaboratively as part of a close team.  Must have superior organizational skills, great attention to detail and be able to handle multiple tasks simultaneously.  A positive and enthusiastic attitude.

Additional Information

This is a 16-month term position at start of hire, with possibility of renewal based on available funds. 

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Department

Department of History of Art + Architecture

Sub-Unit

Arts and Humanities

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

20 hours per week (Monday-Friday)

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.