Job Description

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a diverse community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

Title: Payroll Clerk

Employee Classification: Clerical & Secretarial

Institution: Southwest Tennessee Community College

Department: Payroll

Campus Location: STCC - Union Avenue Campus

Job Summary

The Payroll Clerk position is a full-time, monthly paid fiscal year appointment that report to the Assistant Director of Payroll. The Payroll Clerk is responsible for ensuring all payroll compensation is provided in a timely and accurate manner and in compliance with all applicable institutional, TBR, Federal, and State regulations, policies, and guidelines.

The Payroll Clerk executes and audits complex payroll transactions, utilizing sophisticated technology in support of providing professional services. The Payroll Clerk works closely with employees, students and supervisors and is expected to provide a high level of customer service to all internal/external customers that the college serves.

Job Duties

• Ensures accurate and timely processing of the monthly payroll for all part-time faculty/students and temporary employees
• Performs accurate calculations of salary adjustments, overtime and retro payments
• Updates employment and payroll changes to employee records through multiple systems
• Monitors time sheet submissions and assist managers with adjustments for electronic/manual employee time sheets
• Enters various employees’ deductions, direct deposit forms and w-4 changes
• Processes wage verification, garnishments and unemployment audit claims
• Communicates to employees and administration regarding payroll related issues, including taxes, policies, procedures, and leave reporting
• Submits monthly remittances for employee deductions and employer liability payments
• Fields employee questions, researches payroll processing concerns and work to recover salary over payments
• Works cooperatively and effectively in collaboration with other departments
• Performs additional duties as assigned

Minimum Qualifications

• High school degree/GED and a minimum of 3 years of related professional work experience OR a comparable combination of education and experience;
• Experience using Windows operating system, Microsoft applications and video conferencing software (e.g. TEAMS/ Zoom)

Preferred Qualifications

• Experience working in payroll in a college, university, or state government setting;
• Experience with Banner HR and UKG Timekeeping System

Knowledge, Skills, and Abilities

• Knowledge of payroll terminology, practices, and basic accounting theory and practice;
• Must have the ability to work independently and multitask in a time-sensitive environment;
• Ability to perform payroll related calculations;
• A willingness and passion to learn new hardware and software systems that are consistent with duties;
• Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions;
• Effective organizational and time management skills;
• Ability to work as part of a team or work alone without close supervision;
• Broad knowledge of federal and state laws and guidelines;
• Ability to communicate effectively, both in writing and verbally;
• Ability to understand customer needs and provide quality service;
• Ability to maintain confidentiality and respect for the privacy of employee records in compliance with rules and regulations, including HIPAA and guidelines on the disclosure of information.

 

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities

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