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Buyer II
Cerritos College in Norwalk, California
 
 
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Date Posted 02/12/2020
Category
Admin-Business And Financial Management
Salary $4,866.64 - $5,857.05  USD Per Month
Employment Type Fulltime
Application Deadline 03/09/2020
 
 
 
 
 

Description

This position will close on March 9, 2020 at 11:59 PM (or when 150 applications are received, whichever occurs sooner).

Summary
Performs specialized technical duties associated with the purchase, delivery, and quality of supplies, equipment and services. Facilitates competitive bid processes, maintains vendor relationships, and assists with inventory control, fixed asset accounting, and warehousing.

Distinguishing Career Features
The Buyer II requires the ability to pre-screen vendors for price and service performance, analyze inventory trends, participate in the evaluation and purchase of equipment, goods and services requiring technical specifications. 

Job Duties

Essential Duties and Responsibilities:

  • Receives and reviews requisitions and contracts. Requests quotations and bids. Compares and analyzes quotations and recommends bid awards on bids. Ensures product compliance with bid requirements.

  • Approves requisitions within scope of authority.

  • Interviews vendors for sources of supply, prices, product information, new products, standards and service record. Researches price, quality, and availability of materials.

  • Researches and prepares lists of vendors, professional associations, advertising sources, and other categories to support the bid announcement process. Maintains relationships with vendors. Creates and maintains vendor files containing contact information, delivery, cost, and quality performance, and other information to support purchasing.

  • Reviews and discusses requisitioned goods and services listed with requestors. Researches products, prices, delivery, other factors and selects optimal vendors. Works with requestors to make changes or correct errors to requisitions, verifies compliance with District policies and specifications, then forwards for preparation of purchase orders.

  • Contacts vendors for the purchase of equipment, goods, and services, negotiating price, quantity, quality, and delivery within authority limitations. Procures urgent materials through the most effective means, considering quality, availability, cost, delivery time, and probability of continued support.

  • Tracks the status and handling of outstanding orders made to vendors either by way of internet or direct contact. Assures proper timing on release of orders per purchase order.

  • Assists with the development and interpretation of policies and procedures for purchasing and warehousing.

  • Maintains up-to-date knowledge of a computer-aided purchasing system. Orients others to its use and features, and troubleshoots basic problems, and assisting technology staff with resolving systems problems.

  • Initiates 'calls-for-bids'. Prepares and assembles bid packages for approval. Discusses bid items with prospective bidders to gather information, as necessary, to write bid specifications.

  • Prepares legal advertisements for bids and arranges for publication and mailing. Receives and evaluates bids.

  • Prepares, from standing procedures and instructions, contract documents, purchase orders, and special documentation for bonds, insurance, etc. Ensures proper authorizations before distribution.

  • Assists with administration of the District's fixed asset program. Participates in establishing cost and product life standards for inclusion into fixed asset accounting. Selects appropriate equipment/item(s) to be included.

  • Groups and labels by commodity code and location. Assigns pre-numbered adhesive stickers, enters information into a computer-aided database. Tracks fixed assets that need to be disposed of, or are missing or stolen.

  • Assists with determining and assuring adequate levels of inventory and reorder points for supplies and other items used on a regular basis throughout the District. Establishes reorder points.

  • Assists with inventory and disposition of District surplus property, processing necessary forms and documentation. Assigns identification numbers to surplus property. Oversees pick-up of surplus property from District locales.

  • Assists with oversight of a centralized warehouse. Assists with monitoring receipt of equipment, goods, and services as well as return of unordered or unsatisfactory items. Monitors paper flow to ensure that documentation is routed to and through the proper steps.

  • Provides partial leadership over others in the department on technical matters and questions.

  • Maintains currency of knowledge and skills related to the duties and responsibilities.

  • Performs other related duties as assigned.


Knowledge and Skills
The position requires a complete working knowledge of procedures used in contracting for and purchase of equipment, goods, and supplies. Requires a working knowledge of the specification development process. Requires a working knowledge of special computer-aided purchasing and purchase order systems as well as office productivity software, proprietary business software used by the District, and the internet. Requires a working knowledge of inventory management, including economic reorder points, accounting and inventory. Requires in-depth knowledge of modern office methods, practices and equipment pertinent to purchasing. Requires well-developed skill using the English language, grammar, spelling, punctuation, proofreading/editing, to prepare bid documents and professional correspondence and reports. Requires sufficient communication skills to convey technical information to other departments and vendors.

Abilities
Must be able to prepare technical bid documents from established formats and instructions. Must be able to plan and prioritize work to meet schedules and timelines. Requires the ability to use a personal computer to access and enter information onto established data entry screens, format and produce computer-generated and typewritten documents, and research information stored on databases or internet. Must be able to troubleshoot purchasing system problems. Must be able to learn, interpret and apply rules, policies, and procedures affecting District purchasing operations. Must be able to maintain detailed and accurate records. Must be able to communicate professionally and courteously with contacts in-and-outside of the District. Requires the ability to maintain productive and cooperative working relationships with others. 

Physical Abilities
Physical requirements may be met with or without  reasonable accommodations. The position incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature. Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various campus locations. Requires the ability to use near vision to read printed materials. Requires auditory ability to carry on conversations in person and over the phone. Requires the ability to retrieve work materials from overhead, waist, and ground level files. Requires sufficient strength to lift, push, pull, and guide medium weight materials up to 40 pounds on an occasional basis. Requires manual and finger dexterity to write, use a pointing device and keyboard at an advanced rate, operate microcomputer, and to operate other standardized office equipment, almost constantly requiring repetitive motions. 

Licenses and Certificates
May require a valid driver's license.

Working Conditions
Work is performed indoors where minimal safety considerations exist. May include work outdoors and in a warehouse setting with some exposure to safety considerations.

Conditions of Employment
This is a full-time, 12-calendar Classified position

Monday thru Friday 8:00 am to 4:30 pm 

Initial placement of employees on Classified Salary schedule is at Step 1. After six months of successful probationary employment, employee is placed at Step 2.

Employment is to be effective as soon as possible following completion of the selection process.
Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.
Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.
**Please note - the District does not provide for immigration sponsorships such as H1B Visas

 

Minimum Qualifications

Education and Experience:
The position requires an Associates degree in business, purchasing inventory control, materials management or equivalent, and 4 years of progressive experience in a purchasing or distribution environment that involves contract administration, vendor selection, buying or items for recurring use, and inventory control. Additional experience may substitute for post-secondary education.

Preferred Qualifications:  
Possession of one of the following professional procurement certifications is preferred: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), Certified Purchasing Manager (C.P.M.), or Certified Professional in Supply Management (CPSM).

 

Supplemental Information

Transcripts and Foreign Degrees:
It is the applicant's responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position.
A foreign transcript must be evaluated by a NACES certified agency. The web address is www.naces.org.
All qualifying educational degrees/training must be from regionally accredited colleges and/or universities.

Application Procedures:
Application materials must be submitted by the closing date or when 150 applications are received, whichever occurs sooner. 
Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview 

College/Department Profile:
Cerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the college's district include Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages 22,500 students. Visit Cerritos College online at http://www.cerritos.edu

The Purchasing Department oversees contracting, purchasing, public works, warehouse operations, and the district's telecommunications and mail center. Total purchase order (PO) and contract volume averages approximately $38 million each fiscal year. Additional information may be located at: https://www.cerritos.edu/purchasing/The Buyer II reports directly to the Director of Purchasing and Contract Administration and will be instrumental in day-to-day operations of the Purchasing Department and the college's public work activities.

Required  Documents:

  • Resume/Curriculum Vitae

  • Cover Letter

  • Copy of Transcripts (Must show all coursework completed and conferral date of the degree)

  • Supplemental Questionnaire (see below for questions).  Upload your answers under supplemental questionnaire

  1. Briefly describe your educational background and professional experiences, and provide examples of buying and/or contract administration experience for the purchase of goods and services which directly relates to this position.

  2. Describe your experience researching, analyzing, interpreting, and applying statutes, codes, and regulations as it is related to public procurement.

  3. Describe your experience researching and identifying potential vendors and contractors to provide materials, products, and professional services.  Please include your experience preparing requests for quotations (RFQ), request for qualifications (RFQu) requests for proposals (RFP), and bids.

  4. Please tell us about the challenges you deal with as the industry evolves and changes.

  5. Describe your experience interpreting and implementing departmental policies and procedures.

  6. Briefly describe your ability to maintain professional supplier and vendor relationships.

  7. What attracted you to apply for this role and to work for this organization?

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