Director, Maintenance & Operations
Under general direction from the Vice-President of Administrative Services or designee. Plans, organizes, directs, and oversees operational activities related to custodial, grounds, maintenance, campus events, sustainability, and college transportation services; responsible for exercising leadership in and developing District standards, ensures compliance with applicable federal and state laws and regulations; purchases equipment and supplies within assigned budgets; and performs related work as required or assigned.
- REPRESENTATIVE DUTIES
E = indicates essential duties of the position.
The classification specification provides a summary of the typical job duties performed, along with the general nature and level of work performed by employees in this classification. Duties may include, but are not limited to, the following:
- Direct, lead and coordinate designated maintenance and operations, campus events and transportation, activities and preventative maintenance program functions of the college. (E)
- Provide policy-level direction to the District's facilities and operations, including maintenance, operations, grounds, custodial services, maintenance-related construction, remodeling, and energy management services. (E)
- Provide operational and managerial leadership for staff, both directly and through the management team, with a focus on fiscal acuity and accountability, training, and team building; selects, trains, motivates, supervises, mentors, and evaluates staff to ensure maximum use of individual and group skills, in order to provide optimal service to both internal and external customers. (E)
- Develop, modify, and implement policies and procedures for maintenance and operations; develops and maintains systematic programs for preventative maintenance. (E)
- Interpret, explain and apply federal and state laws, College policies, procedures and regulations. (E)
- Prepare and administer annual, short-term, long-term Maintenance & Operations budget expenditure and staffing plans for all areas within the Facilities department, and assists in developing the Facilities state funded maintenance, operations and scheduled maintenance budgets; ensures that projections are aligned with planning and academic assumptions. (E)
- Develop, implement, and lead the district's sustainability program. (E)
- Support district disaster preparedness and safety programs as related to facilities and infrastructure. (E)
- Liaison with District faculty leadership to develop an understanding of academic priorities in order to coordinate the delivery of facilities services in a manner that best supports the academic mission. (E)
- Confer with administrators and staff regarding assignments and activities; responds to questions and complaints and works to ensure satisfactory resolution. (E)
- Participate in the hiring of new staff and recommends employment of direct subordinates. (E)
- Direct, schedule, assign, review, and evaluate the work of staff; recommends and implements improved work methods and procedure. (E)
- Authorize and approve various personnel actions; including time sheets and overtime. (E)
- Train staff in work and safety procedures related to assignments and in the operation and use of equipment and supplies; ensures safe work practices and procedures are followed. (E)
- Oversee the management of the Facilities Work Order program, including receipt of maintenance requests for repair, replacement, preventative maintenance, and facilities remodeling; evaluates or oversees evaluation of requests; supervises data input to generate and close work orders; assigns or oversees assignment of work orders to appropriate area for completion; oversees verification that work orders are completed. (E)
- Conduct staff meetings to coordinate operational activities and communicates developments or instructions; develops and implements new practices and activities as necessary. (E)
- Authorize purchase of supplies and equipment ensures adequate supply inventory; research & recommends purchases of equipment. (E)
- Interpret drawings, diagrams, specifications, and blueprints as required. (E)
- Inspect work sites, work in progress and work completed ensures conformity with work orders and specifications for assigned projects inspects contract work orders and specifications. (E)
- Develop, oversee and evaluate the advisability of contract work for assigned projects; inspects contract work for conformity with specifications. (E)
- Prepare and submit periodic and special reports regarding scheduled maintenance and capital outlay needs, plans and cost estimates; assists with special reports such as space inventory and physical inventory; prepares and maintains a variety of records and correspondence. (E)
- Prepares and responds to all local, state and federal entities ensuring licensing compliance within guidelines. (E)
- Safely operate college vehicles to conduct work, inspect and review campus maintenance projects. (E)
- Take emergency calls and respond to emergencies during off-hours as necessary. (E)
- Represent the District in appropriate interactions with local and state offices, business organizations, community groups and others; investigates and resolves complaints generated by the local community, or internal District constituents that relate to areas of responsibility. (E)
- Provide coverage for Supervisors within the Maintenance & Operations department in his/her absence. (E)
- Perform related duties as required or assigned.
- MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE:
Bachelor’s degree from an accredited institution AND three (3) years of responsible maintenance and operations or institutional facilities experience which include at least three (3) years in a supervisory capacity.
Associate’s degree from an accredited institution AND six (6) years of responsible maintenance and operations or institutional facilities experience which includes at least three (3) years in a supervisory capacity.
One (1) year of education or 30 semester unit equivalent may be substituted for one (1) year of experience.
LICENSES AND OTHER REQUIREMENTS:
- Must possess and maintain a valid California Class C driver’s license during the course of employment.
- Must be willing to respond to emergencies during off-hours.
- Principles and practices relating to grounds and maintenance operations.
- Applicable state and federal laws and regulations.
- Understanding of the concepts and practices of sustainability as required by the local, state, and federal legislation.
- Energy management, preventative maintenance practices, OSHA requirements and EPA regulations.
- Principles and practices of supervision, training and evaluation.
- Construction procedures, building materials and their applications.
- Methods, materials, tools and equipment used in custodial, grounds and maintenance work.
- Safe work methods and safety precautions related to the work; health and safety regulations.
- Applicable codes and regulations.
- Office practices, procedures, equipment and record keeping techniques.
- Basic budgetary and administrative principles and practices.
- Computer applications for facilities and maintenance management.
- Computer applications including word processing, spreadsheets and databases.
- Effective oral and written communication skills.
- Effective interpersonal skills using tact, patience, and courtesy.
- Develop, implement, and interpret goals, policies, procedures and work standards.
- Plan, direct, assign, schedule, and evaluate staff.
- Manage support service functions in a cost effective and efficient manner, which includes developing and implementing policies and procedures to govern departmental activities, while meeting the needs of institutional clients.
- Plan, organize, and direct operations involved in inspection, cleaning, maintenance and repair of college buildings and facilities.
- Provide work and safety instruction to staff.
- Effectively supervise staff.
- Learn, interpret, and apply current pertinent federal, state and local laws and regulations.
- Analyze problems, evaluate alternatives, and make creative recommendations.
- Exercise sound independent judgment within general policy guidelines.
- Prepare clear, concise, and competent reports, correspondence and other written materials using a personal on-line computer and appropriate software.
- Estimate time and material requirements for assigned projects.
- Read and interpret plans, blueprints and specifications.
- Maintain records and prepare reports.
- Establish and maintain effective working relations with those contacted in the course of work.
- Consistently and effectively perform under the pressure of deadlines and other administrative demands.
- Develop a preliminary budget, establish and control the budget and track and monitor expenditures.
- Coordinate and facilitate meetings.
- OTHER INFORMATION
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Administrative direction is provided by the assigned Executive Director. Responsibilities include direct and indirect supervision to Maintenance Supervisor, Grounds Maintenance Supervisor, Custodial Supervisor, and Campus Events & Operations Supervisor and others as assigned.
Co-workers, administrators, faculty, staff, students, vendors, other agency constituents, and the general public.
- Indoor and outdoor work environment.
- Indoor and outdoor activity at District sites are required on an intermittent basis with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes.
- Driving a vehicle to conduct work and to inspect and review campus maintenance and operations.
- Working around machinery, moving vehicles or construction sites.
- Walking, bending and climbing as required to assess all District facilities.
- Driving/operating a motor vehicle to conduct work.
- Work in a standard office setting; using standard office equipment, including a computer.
- Dexterity of hands and fingers to operate standard office equipment.
- Work in the field.
- Ability to read printed materials and a computer screen.
- Ability to communicate in person, before groups, and over the telephone.
- Hearing and speaking to exchange information.
- Occasionally bending stooping, kneeling, reaching, pushing, and pulling.
- Ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds.
- Sitting for extended periods.
This position requires the following documents to be attached to your online application in order to be considered:
- Current resume
- Letter of intent that addresses minimum and desirable qualifications.
- Scanned copy of official transcripts with required degree(s). Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application and must identify graduate level coursework.
Your application and any required attachments must be submitted by September 30, 2023.
Applications with incomplete information (i.e., statements such as "see resume") or
missing documents will not be considered.
AVC does not sponsor visas.
If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661)722-6311.
Thank you for your interest in employment opportunities with Antelope Valley Community College District.
COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.
AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.
Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/
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