Job Description

 

Position Overview: We are seeking a detail-oriented and organized Nonprofit Administrator to provide essential administrative management to our organization. The ideal candidate will play a critical role in ensuring the smooth day-to-day operations of our organization contributing to its overall efficiency and effectiveness. This position requires excellent organizational skills, strong communication abilities, and a passion for making a positive impact in the communities we serve.

Work Schedule: Typical schedule is Monday through Friday. However, the employee may be required to work on weekends when there is a conference or another event taking place during the weekend.

Travel Required: This position may require travel to our project sites and conference locations including overnight stays. Travels will include weekends and may involve driving as well as air travel.

Transportation: Must have a valid driver’s license and a reliable vehicle with liability insurance coverage.

Responsibilities

Donor Relations Management:

• Cultivate and maintain relationships with current and prospective donors, sponsors, and funding partners.
• Develop personalized strategies to engage donors and align their interests with the organization’s goals.
• Collaborate with the development team to plan and execute fundraising campaigns and initiatives.

Database Management:

• Maintain accurate and up-to-date databases for donors, volunteers, members, and other stakeholders, tracking interactions, engagements, and donation history.
• Generate reports and analyze data to support decision-making and strategic planning.
• Provide regular reports on donor engagement metrics, campaign outcomes, and fundraising progress.

Event Management:

• Supervise and monitor the planning, coordination, and execution of events, conferences, fundraisers, and community outreach activities.
• Manage and supervise event logistics team, including venue bookings, catering, registration, and promotion.

Donor Communication and Outreach:

• Support the organization’s sponsors and donor communication efforts.
• Coordinate the creation and delivery of acknowledgment letters, impact reports, and other recognition materials.
• Assist in maintaining the organization’s website and social media profiles, ensuring information is current and engaging.
• Provide regular reports on donor engagement metrics, campaign outcomes, and fundraising progress.

Financial Administration:

• Collaborate with the finance team to process invoices, donations, and expenses, and assist in maintaining financial records.
• Help prepare financial reports and statements for internal and external stakeholders.

Volunteer Engagement:

• Coordinate volunteer recruitment and engagement, including managing volunteer schedules and communicating with volunteers.
• Assist in maintaining volunteer records, engagements, and ongoing communications.

Human Resource Management:

• Collaborate with senior leadership to identify and address HR needs, opportunities, and challenges.
• Lead the recruitment process, including job posting, candidate sourcing, interviewing, and selection.
• Collaborate with team leaders to ensure effective onboarding and orientation of new hires.
• Oversee the administration of employee benefits, including health insurance, retirement plans, and leave policies.
• Ensure adequate staffing and team support for CME conferences by creating the staffing plan and scheduling team members for conferences in advance.

Qualifications:

• Bachelor’s degree in nonprofit management, business administration, or a related field.
• Six years of experience in administrative roles, preferably within the nonprofit sector.
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and individuals.
• Strong problem-solving and decision-making abilities, with a proactive and solutions-oriented mindset.
• Proficiency in office software and tools, including Microsoft Office Suite and database management systems.
• Excellent organizational skills and the ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Knowledge of nonprofit operations and best practices.
• Ability to work independently and collaboratively within a team.
• Empathy and dedication to the mission of the organization.

Location – This position is based in Bellevue, WA.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Ability to commute/relocate:

• Bellevue, WA 98007: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Nonprofit management: 4 years (Required)
• Project leadership: 4 years (Required)
• Fundraising: 4 years (Required)

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