• 
  CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
  

• 
  CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
  

• 
  If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
  

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Energy Institute in the College of Earth and Mineral Sciences is seeking candidates for a Financial Associate. This position will:

• Oversee all financial operations of the Energy Institute by processing all financial forms and expense reimbursements for faculty, graduate students, undergraduate students, staff, and visitors through SIMBA and CONCUR

• Process order requests and reconcile purchase card transactions, issue and cancel purchasing cards for users at the Energy Institute

• Monitor spending on research/general budgets using SIMBA /BOBJ Report

• Oversee and maintain Institute clearing accounts

• Evaluate and process monthly direct bill charges including gas cylinders, mail charges, LEO expenses, ILabs, Engineering Services, phone charges, and copiers

• Process all travel reports

• Train, supervise, and approve forms and time card submissions for the Administrative/Financial Assistant position

• Serve as an approver in SIMBA and CONCUR as dictated by set process flow

• Process check deposits and wire payment transactions, and reconcile petty cash funds

• Evaluate funding availability for graduate student appointments and put through labor distributions in SIMBA

• Submit job postings through Workday for Postdoctoral Scholar positions, research positions, and all wage payroll appointments

• Process new hires and manage wage payroll appointments and perform timekeeper duties

• Provide any necessary duties needed for the EI Director

• Evaluate all financial documents for completeness, accuracy, and conformance with applicable guidelines/regulations and procedural requirements

• Communicate financial policies and procedures to all EI faculty, students, and staff to ensure compliance with University guidelines

• Assist the Administrative Support Coordinator with financial budget development and financial management of general and research budgets

The College of Earth and Mineral Sciences takes an active role in building a talented, inclusive, and culturally competent workforce. We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other. Applicants should also provide evidence, either woven through their application materials or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/workplace.

Education and Experience:

This position typically requires an Associate Degree or higher plus four years of related experience or an equivalent combination of education and experience.  

Additional Information:

This position will require the successful completion of standard background checks.  

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (18 days per year; accrued on a monthly basis), sick time (12 days a year; accrued on a monthly basis) and paid holidays (14 per calendar year). Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Affirmative Action

Penn State Policies

Copyright Information

Hotlines

University Park, PA