Job Description

 

Job Overview:

The Families and Workers Fund (FWF) seeks an Operations Associate to join our team.

The Operations Associate will support our overall organizational operations with a focus on administrative support to the organization; grant, contract, and payment administration; and financial management. The Operations Associate will have a deep commitment to equity and is highly organized with strong attention to detail and capable of effectively prioritizing and actioning a heavy stream of inbound requests.

Application Deadline

As a start-up, FWF is growing quickly and seeking to staff the team quickly and thoughtfully. Deadline for applications is September 5th.

About the Families and Workers Fund

The Families and Workers Fund (FWF) is a platform for collaborative action and a pooled $65 million+ fund supported by 25 diverse funders working together to build a more equitable economy that uplifts all. FWF was founded on the belief that the United States is experiencing a once-in-a-generation opening to advance economic security, opportunity, and mobility—especially for those who have been most locked out of the country’s prosperity. FWF deploys strategic and nimble grants, as well as targeted programs, community engagement, and partnerships, to leverage the possibility of this moment toward three longer-term impact goals:

• 21st Century Benefits: Reimagine and repair the public benefits systems—in particular, unemployment insurance and other benefits that help to propel economic security and mobility—by supporting the introduction of new technologies, delivery models, and policies to improve efficacy and access, and end racial, gender, and other disparities.
• Recover Up: Leverage new federal and employer investments and momentum to accelerate the delivery of career pathways and quality jobs to struggling workers.
• Activate Philanthropy: Catalyze strategic collaboration in philanthropy to advance a more equitable economy and grow the total amount of resources committed to good jobs and economic opportunity.

Across all of FWF’s work, the team prioritizes equity and dignity—i.e., ensuring an approach is designed for and with the most impacted communities and centers their voices and leadership—as well as implementation excellence and potential for scale. This enables FWF to work in ways that are both people-driven and data-driven and to break down silos. FWF supports grantees that share its values of equity and are also relentlessly focused on scale, such as by investing in strong tech systems, sustainable financial models, and healthy teams.

Job Responsibilities include but are not limited to:

Development and Organizational Operations

• Support donor development and reporting operations, including by tracking key deadlines and reporting requirements.
• Contribute to event operations, such as Board meetings, internal events, and external events. This may include preparing agendas for internal meetings, taking notes, and coordinating follow up on action items.
• Contribute to event operations, such as team and Board retreats. This includes developing activities, agendas, and other logistics for entire organization in close collaboration with the Director of Operations.
• Manage contracts and honoraria administration, including coordinating documentation from vendors/speakers to fiscal sponsor and ensuring timely payments are made. Track contract timelines including payments, deliverable dates, and budget.

Finance Support

• Support the finance workstream
  • Update monthly budget and actuals report
  • In close collaboration with the Director of Operations, prepare quarterly budget synopsis for the Executive Director, including forecasting/modeling for upcoming quarters.

• Oversee project management tool/software for the entire organization. In close collaboration with Director of Operations, set up the operations team’s standard operating procedures and document workflows.
• Support technology requests including managing Google Workspace accounts, Zoom, Jotform surveys, Airtable, and automations.

Grantmaking Administration and Operations

• Support and manage grant administration and grant lifecycle in collaboration with the Program Team.
• In close collaboration with the Program Associate, coordinate the collection of required financial, administrative, and/or other information from prospective grantees and submit information to fiscal sponsor. Work with fiscal sponsor to ensure timely payments and with grantees to ensure payment receipt.

Other special projects as needed

• Support other special projects as they arise.

 

Minimum Requirements

• At least 3 years of experience in a relevant past role, such as administrative assistance, nonprofit operations or development, or grant administration.
• Excellent organizational skills. Flexible and able to multitask, with demonstrated resourcefulness in setting priorities.
• Some experience with data management and/or spreadsheet management.
• Strong communication skills (listening, verbal, and written).
• Ability to take initiative, work collaboratively, and build effective relationships with key stakeholders, FWF staff, Board of Directors, and external partners.
• Comfort working in a startup environment with many competing priorities and deadlines.
• Brings an intellectual curiosity to work, enjoying learning new things and pinch hitting for team members when needed.
• Values and seeks to advance diversity, equity, and inclusion in the workplace
• Proficient in Excel and Word and/or the Google Suite equivalents. Comfort learning and utilizing new technology that may help the team better administer or streamline our work. Knowledge of Google Apps, SurveyMonkey, and virtual meeting tools.
• Must be available to work US Eastern Time Zone 9 am ET to 5 pm ET
• Must have regular and dependable internet access.

 

Desired Qualifications:

• Understand the issues the Families and Workers Fund impacts - including economic opportunity, economic justice, job quality, and/or public benefits delivery—gained through education and training, professional experience, and/or lived experience.
• Experience with the economic opportunity field, philanthropy, and/or the nonprofit sector.

 

The Families and Workers Fund honors many forms of education, knowledge, and skills. Experience may include but is not limited to: one completed semester of formal study in any of the areas above; hands-on experience producing key deliverables; proven ability to synthesize a large amount of complex information; volunteering/working with workforce development organizations.

 

Salary, Benefits, Location, and Eligibility

• Benefits, including 100% employer paid medical, dental, and vision plan , generous paid time off, remote work stipend, and matching retirement plans.
• This position is housed within the Amalgamated Charitable Foundation, the sister philanthropy to Amalgamated Bank and headquartered in Washington, DC.
• This opportunity is a remote position open to all candidates eligible to work in the United States and able to work in the US Eastern Time Zone.
• Full time, non-exempt
• Salary: $75,000 to $85,000 depending on experience.

 

Travel Requirements

This role will require some domestic travel (approximately four trips per year), such as to support board meetings, team retreats, and other key events.

This position will be formally housed at the Amalgamated Charitable Foundation, which is the sister philanthropy to Amalgamated Bank. The Families & Workers Fund is a part of the Amalgamated Charitable Foundation and is headquartered in Washington, DC.

At Amalgamated Foundation and the Families and Workers Fund, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Women, people of color, members of the LGBTQ+ community, and people from working-class backgrounds and/or with lived experiences that the Families and Workers Fund works on are strongly encouraged to apply.

This search is being led by NRG Consulting Group. Please reach out to jobs@nrgconsultinggroup.org with any questions.

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