Job Description

The Colorado Center for Personalized Medicine has an opening for a full-time University Staff (unclassified) open rank Business Services Professional position.

Under the supervision of the Director of Finance & Administration, this position is responsible for supporting the financial and operational functions of the Colorado Center for Personalized Medicine (CCPM). This position will oversee day-to-day financial management of CCPM core funding sources, including providing monthly financial status reports to center directors; monitoring expenses on accounts; and processing journal entries and payroll expense transactions as needed. Additionally, this position will assist with budgeting, financial tracking mechanisms, and procurement oversight for the CCPM. With a high amount of autonomy, this position will assist in developing tools, reports, and dashboards to oversee the financial health and stability of the Center. This position will provide guidance and updates on fiscal and procurement policy to other staff members across all administrative units. This role will contribute to process improvement and business infrastructure to ensure the smooth and efficient functioning of CCPM.

Key Responsibilities:

Accounting and Finance:

• Prepares monthly budget reconciliations and reports utilizing A2E, CU-Data, and other data sources and systems. Builds new financial reporting tools, including custom reports and dashboards for faculty and staff.
• Coordinates monthly budget meetings with directors and the DFA, preparing agendas, presenting financial reports and dashboards, identifying trends, and making recommendations.
• Assists in the development of annual budgets, including State, Auxiliary, gift accounts, and other fund types.
• Prepares and processes Journal Entries (JEs), Payroll Expense Transfers (PETs), and funding distribution updates in compliance with internal and external policies and procedures.
• Maintains a central workbook for tracking and managing funding distributions for CCPM staff, faculty, and partners.
• Prepares and submits requests for new Speedtypes and budget adjustments, as requested by the DFA.
• Drafts service center cost studies and maintains written processes and procedures to ensure compliant activities.
• Calculates, prepares, and submits invoicing related to service center activities and other billable revenue agreements. Follows up as necessary to ensure timely payment.
• Maintains central database for tracking of all financial agreements, performs monthly reconciliations, and follows up as required.
• Calculates additional pay for DFA approval. Prepares and submits HCM entries for payment, when requested.
• Responds to requests for information; researches financial data, troubleshoots discrepancies, and identifies the need for journal entries or other corrective adjustments.

Purchasing and Procurement:

• Serve as the departmental procurement and contract manager; being the liaison between 3rd party vendors, the Center, and the Procurement Service Center. Act as a resource to staff and faculty on purchasing activities and provide direct training as necessary.
• Processes purchasing transactions in CU Marketplace such as: purchase orders, payment vouchers, INs, and a variety of other instruments.
• Monitors and manages PO encumbrances to ensure accurate reporting on financial liabilities.
• Performs an initial review of all expense reports and p-card transactions prior to DFA approval.
• Interprets purchasing and procurement rules. Updates internal procurement processes based on new/updated guidelines and procedures.
• Reviews CCPM travel pre-approval requests to validate funding availability and advise travelers on CU rules and requirements for business travel.

Business Administration:

• Recommends changes, and initiates activity to improve and streamline internal processes and procedures to provide time savings, cost savings, and facilitate effective operations.
• Assists with drafting, executing, and implementing memorandums of understanding and other agreements with CCPM partners. Tracks expiration dates and identifies when renewals are required.
• Maintains an organized centralized file system for all CCPM business and financial documentation.
• Contributes to teamwide activities, such as space management, annual retreat planning, and support for other special events.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Qualifications:

Minimum Qualifications:

Intermediate Professional:

• A bachelor’s degree in business, business administration, finance, accounting, healthcare administration, public administration, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• At least one (1) year of professional level experience in a role with accounting, budgeting, or financial management responsibilities.

Senior Professional:

• A bachelor’s degree in business, business administration, finance, accounting, healthcare administration, public administration, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• At least two (2) years of professional level experience in a role with accounting, budgeting, or financial management responsibilities.

Principal Professional:

• A bachelor’s degree in business, business administration, finance, accounting, healthcare administration, public administration, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• At least three (3) years of professional level experience in a role with accounting, budgeting, or financial management responsibilities.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in a large complex public institution, higher education, healthcare, or health sciences center environment.
• Experience with University systems, including finance and analytics software (A2E, CU-Data, mFIN, PowerBI, Marketplace, HCM, Smartsheet).
• Familiarity with various business compliance needs (HIPAA, NIH).

Competencies:

• Knowledge of standard accounting procedures.
• Intermediate-level skills in Microsoft Excel.
• Ability to interpret and communicate federal, state and University policies to faculty and staff.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Strong time management and organizational skills.
• Ability to establish work priorities and provide follow-through to ensure completion.
• Ability to work independently, be self-motivated, and detail oriented.
• Flexibility, e.g., ability to work with shifting priorities and deadline pressure; ability to work independently and as a team member with diverse faculty, staff, and student populations.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

Screening of Applications Begins:

Immediately and continues until the position is filled.

Anticipated Pay Range:

The hiring range for this position has been established as:

Intermediate Professional: $54,383 to $69,175

Senior Professional: $58,793 to $74,784

Principal Professional: $67,611 to $86,001

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Why Join Us:

With an abundance of sunshine and mountains nearby, the Colorado Front Range is the place to be! The University of Colorado Anschutz Medical Campus ranks among the top 20 medical centers in the country. CU Anschutz has top ranked clinical programs in family medicine and pediatrics, and the basic science and applied health research programs attract more NIH funding than any other university in Colorado. CU-Anschutz is home to the University of Colorado Hospital, The Children’s Hospital of Colorado, and the University of Colorado Schools of Medicine, Nursing, Dentistry, Pharmacy and Pharmaceutical Sciences, and Public Health, providing access to an array of possibilities to improve lives across a spectrum of ages and disease states.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

*Please mention you saw this ad on AcademicJobs.*

Apply Now