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Program Manager – UC Berkeley Wildlife Program, California
Job Description
- Agency
- University of California, Berkeley
- Location
- Berkeley, CA
- Job Category
- Full time Positions
- Salary
- $74,300 - $95,000 DOE
- Start Date
- 09/01/2023
- Last Date to Apply
- 08/03/2023
- Website
- https://wildlife.berkeley.edu/
- Description
- The purpose of this position is to lead long-term operational planning as well as day-to-day operations support for Berkeley Wildlife, a growing unit that currently includes 5 core faculty, several affiliate faculty, and the research groups they oversee. In a typical year, the Program supports at least 25 graduate students, 12 postdoctoral scholars, and a few dozen undergraduate trainees, and manages, in partnership with research administration, about $5-7 million in extramural funding. The Berkeley Wildlife community works on sensitive species, vast protected areas, and/or working landscapes, and places a premium on community-engaged research and collaborations with government and NGOs; hence, the position also helps develop and maintain important partnership agreements, communications efforts, and field operations. Given the recent trajectory of Berkeley Wildlife, including the addition of new faculty and a key role in founding and helping administer a new Center for Large Landscape Conservation, the Program Manager is expected to work closely, creatively and adaptively with a faculty director and team, as well as key campus partners, to plan for sustainable growth over the coming 5 years and beyond. The start date and last date to apply are somewhat flexible. Review of applications will begin August 3, 2023 and will continue until the position is filled. This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. Responsibilities • Leads, in consultation with the Faculty Director, long-term planning to ensure the Program is appropriately staffed and funded, to increase efficiency in Program operations, to maintain and enhance the Program’s working relationships with campus, college, and department staff, and to better communicate outcomes to campus and external partners. Serves on committees, representing department/unit, and maintains productive relationships with college and departmental staff. • Administers day-to-day operational support to Program including but not limited to: human resources, office and space management, finance, purchasing, reimbursement, travel planning, student services, communications and outreach (internal and external), reporting, and field operations (including internationally). • Manages distribution of this support across a small dedicated team while also leveraging the abilities of the Program’s community of postdocs and students to assist where appropriate. • Supports faculty to prepare and submit non-standard or unusually complex grant proposals then, if funds are awarded, tracks budgets, resolve financial discrepancies, and monitor expenditures. • Examples include, liaising with agency or sponsor staff to address questions, assisting faculty with budgetary research or text editing support, and coordinating with research administration to ensure materials are in order and submission timelines are met. • Administers facilities and space logistics and manages equipment needs. • Assist faculty and students to coordinate a weekly seminar series as well as occasional meetings, social events and workshops. • Obtains guidance from faculty and students on seminar invitees, facilitates invitations, serves as a point of contact, maintains online seminar/event calendar, and helps process honoraria and/or travel reimbursements. • Supports students in planning and resourcing community-building events. • Supervises a small team of support employees and/or students. • Performs studies for resource plans, including approaches, trends, sources and uses. • Assists in the design, drafting and regular updating of organizational website content; drafts annual reports, newsletters and other correspondence to organizational constituents. • May assist with fundraising related duties such as event planning, coordination with campus or college development staff, and contact with foundation program officers.
- Qualifications
- Required Qualifications • Bachelor’s degree in related area and/or equivalent/training. • Knowledge of a variety of administrative operational activities such as long-term financial planning, accounting and payroll, contracts and grants regulations and guidelines, risk management, event planning, and basic fundraising processes. • Excellent organizational skills, previous administrative experience, and the aptitude and patience for tackling new and complex administrative problems. • Excellent interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. • Thorough knowledge of and/or can quickly learn University rules and regulations; processes, protocols and procedures for budget, accounting and fund management; financial analysis and reporting techniques; and personnel management policies and procedures for staff and academic employees. • Strong skills in long- and short-term planning, analysis, and problem-solving. • Solid knowledge of common University-specific computer application programs or ability to learn quickly. • Ability to use discretion and maintain confidentiality. • A strong ability to self-learn and to work independently. Preferred Qualifications • Ability to adapt to the dynamic needs of faculty and students leading multi-partner and field- oriented research Apply and find more information at https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_SCHJOB&Action=U&FOCUS=Applicant&SiteId=21
- Contact Person
- Kristin Barker, kbarker@berkeley.edu
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