28-Jul-2023

Office of Academic and Professional Development

83274BR

University Job Title

Associate Director 4

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Leader (27)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Medical School Campus

Worksite Address

300 Cedar Street
New Haven, CT 06510

Position Focus:

Reporting to the Director for Professionalism and Leadership Development in the School of Medicine ‘s Office of Academic and Professional Development (OAPD), the Senior Associate Director is responsible for assessing and resolving professionalism, behavior, conduct and culture/climate concerns involving faculty at the Yale School of Medicine, (YSM) developing and overseeing timely and effective interventions to address the concerns and prevent recurrence and providing a wide-range of leadership development support to YSM faculty. Oversight of the Professionalism Recognition Program: Conceive OAPD’s professionalism recognition program, including but not limited to, processes and promotion of the program which highlights and recognizes positive faculty professionalism. Engages with OAPD administrative staff and the communications officer to build general awareness about the program and recognize positive professionalism to recognized individuals and throughout YSM. Case Management/Investigation: Independently triage issues, assess jurisdictional boundaries, and appropriate review and intervention pathways for matters raised with OAPD. Facilitate coordination of matters across and between appropriate YSM and University offices, Yale Medicine, and Yale New Haven Health (“YNHH”) including but not limited to, the Office of the Provost, Title IX, the Office of Institutional Equity and Accessibility, the Office of the General Counsel, the Office of Graduate Medical Education, the Office of Medical Education, the Office of Postdoctoral Affairs, and YSM’s Office of Diversity, Equity, and Inclusion. Assess individual professionalism or behavior concerns, and departmental or section-level professionalism and climate concerns throughout YSM. Independently conduct climate/culture assessments, inquiries, focused reviews, and complex investigations of highly confidential matters involving faculty and independently compose comprehensive, written reports of findings and recommendations. Verbally present in organized, meaningful, and effective manner, findings and recommendations to faculty and administrative leaders at the YSM and the University. Write clear and comprehensive reports that document the methodology, findings, and recommendations and that can be disseminated to senior leaders in YSM and the University. Partner with YSM faculty leaders to develop and implement customized interventions that are timely, proportional, and effective. Oversee the implementation of appropriate, customized resolutions, including remediation interventions, corrective actions, and other appropriate supports in connection with YSM faculty behaviors of concern. Assist in formulating and operationalizing best practices for professionalism case handling and case management, including investigative procedures, monitoring case-handling activities, and recommending appropriate changes to procedures and ensuring compliance with governing policies and procedures. Leadership Development: Engage in OAPD’s efforts to design and operationalize YSM initiatives and institutional approaches to promote and develop the professionalism and leadership competencies and capability of YSM faculty, including, but not limited to, program conception, design, and delivery. Engage directly and independently with YSM faculty to provide individualized leadership development support to address their professionalism or leadership challenges or promote leadership competency development. Representative of OAPD Represent OAPD through formal and informal presentations to the YSM and University communities and higher education and academic medicine organizations. Serve as liaison and representative to university and external committees and professional associations. Advocate for the work, interests, and priorities of OAPD through service on YSM and University committees. Other: May perform other duties as assigned.

Essential Duties

1. Directs, monitors, and assesses needs and directs the application of resources of an administrative University office dealing with one or more major functional areas. 2. Directs and implements solutions to problems that are routine to complex in nature and that affect multiple functional areas of responsibility. 3. Plans and/or participates in planning University activities on a long-term basis to comply with University goals and objectives. 4. Establishes and implements consistent university-wide policies in multiple functional areas of responsibility. 5. Ensures that University office policies and procedures are in compliance with federal, state, and local laws and ordinances. 6. Develops and monitors goals and objectives for managerial and professional staff in compliance with University strategies. 7. Directs a staff of exempt and non-exempt employees. 8. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in related field and eight years of experience or an equivalent combination of education and related experience.

Required Skill/Ability 1:

Demonstrated ability to manage complex situations, particularly those requiring a high level of discretion. Demonstrated ability to communicate effectively with senior leaders.

Required Skill/Ability 2:

Demonstrated proficiency in strong critical thinking, analytical, planning, and organizational skills. Ability to prioritize, problem solve, and work well under time pressure. Ability to work independently and exercise sound judgment.

Required Skill/Ability 3:

Proven exemplary verbal and written communication skills. Developed analytical and research skills.

Required Skill/Ability 4:

Exceptional interpersonal skills including ability to interact/work positively with a broad spectrum of constituents in a diverse workplace environment.

Required Skill/Ability 5:

Proven coaching, counseling, mediation, investigatory and conflict resolution skills.

Preferred Education, Experience and Skills:

J.D. or PhD. Experience conducting fact-finding, investigations, or climate reviews. Experience in higher education, academic medicine, or health care Experience interacting with and influencing faculty. Experience in leadership development facilitation/training.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus