Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	Staff & Executive - Administrative & Support
Department	Enrollment Mgmt&Grad Stds-Nwk
Overview	For more information, please visit us at https://myrun.newark.rutgers.edu/comehome
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator for Re-enrollment. Reporting to the Vice Chancellor for Enrollment Services & Experience, the Program Coordinator will be the lead for all undergraduate re-enrollment campaigns and the lead for the RUN Rising program. The position is responsible for and not limited to the following: Oversee and lead the outreach efforts and enrollment strategies for the undergraduate re-enrollment campaigns and the RUN Rising program; Works closely with the Vice Chancellor on re-enrollment efforts connected to the OSHE and Governor’s priorities for students who have earned credit, but have not earned an undergraduate degree; Responsible for the day-to-day management of all active undergraduate re-enrollment marketing campaigns, including effectiveness of tracking, brand awareness, student engagement, and reporting; Provides overall direction and oversight for marketing plan development related to undergraduate re-enrollment campaigns and RUN Rising program Assists with implementing programming and gathering data for grants that focus on re-enrollment efforts for undergraduate students who have earned credit, but no degree; Conducts strategy research to develop messaging strategies targeting the undergraduate students in a complex geographic demographics of Rutgers University-Newark stop-out population; Coordinates the planning, preparation, evaluation, and control of communications, events, records, statistics, reports, enrollment management, marketing, and student services for re-enrollment outreach and all RUN Rising program needs; Works closely with the Offices of the Registrar, Institutional Research, Financial Aid and Student Accounting to review and evaluate data related to students who have stopped out before completing their degree at RU-N; Relationship lead for 3rd party vendors working with RU-N on re-enrollment efforts; Coordinates the information sessions on re-enrollment and the RUN Rising program and will lead collaboration efforts about re-enrollment and RUN Rising with Newark City of Learning Collaborative (NCLC), Rutgers-Newark Undergraduate Admission Office, and undergraduate Advising Offices Updates and maintains the application process for the RUN Rising program and review all submitted applications to ensure returning students meet the criteria of the RUN Rising program; Coordinates onboarding and program support of students returning to Rutgers-Newark for re-enrollment, especially via the RUN Rising program that includes the coordination of yearly orientation, semesterly program goals for enrolled students, scheduling quarterly meetings with appropriate campus stakeholders, and maintains the RUN Rising site; Develops processes, evaluates program effectiveness, and identifies and recruits additional program resources for the RUN Rising program; Assists with the undertaking of on-site evaluations of programs and services, assesses service levels and program progress, and prepares appropriate recommendations for the undergraduate re-enrollment process and RUN Rising; Must be able to balance multiple and shifting priorities.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	51359.000
Annual Mid Range Salary	63909.500
Annual Maximum Salary	76460.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, writing, and marketing/promotions. Also requires a minimum of two years relevant experience in a program coordination or administrative function
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficient in website design and development, Photoshop, database design and management systems, and web-based content management systems. Knowledge of a variety of university on-line systems.
Preferred Qualifications	Knowledge of Rutgers University enterprise administrative systems; database design and management proficient; marketing planning and design experience. Ability to multi-task and prioritize work in a fast-paced environment with relatively short turn-around time on program objectives and academic sessions.
Equipment Utilized	MS Office Suite, FTP file transfer software, IMS, Course Scheduling System (CSS), WordPress, RIAS, Blackboard, and Photoshop.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST1425
Posting Open Date	05/26/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement