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Administrative Coordinator II

Job Description


Position Details


Position Information


Recruitment/Posting Title Administrative Coordinator II
Job Category Staff & Executive - Administrative & Support
Department SN-Student Affairs
Overview
The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state’s preeminent, comprehensive public institution of higher education.
Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.
Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator II for the Student Affairs Operations department within the School of Nursing. Under direction of the Director of Student Affairs Operations and the Assistant Registrar, the Administrative Coordinator II will assist with all functions in the Office of the Registrar and the Office of Clinical Compliance. The Administrative Coordinator II will perform and coordinate a wide variety of administrative services to achieve a smooth and efficient administrative office operation for the School of Nursing Office of Registrar and Office of Clinical Compliance.
Among the key duties of this position are the following:
  • Provide direct support to the Director of Student Services Operations with day-to-day activities including calendar, answering phones, meeting agendas, walk-ins, project management and follow up, etc.
  • Creating detailed reports and interpreting data.
  • Assists with special projects and events such as Convocation, Admitted Student day, etc.
  • Assisting the Office of Registrar with daily functions such as: data entry of student records, filing, scanning, registration, email, transcript processing, verifications, scheduling and special projects.
  • Provide office support/reception for the Office of the Registrar, which includes but is not limited to answering phones, emails and handling walk-ins.
  • Assist students with registering for classes, transcript requests, status updates on various registrar requests.
  • Performs other related duties as assigned.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 19S
Position Salary
Annual Minimum Salary 49566.000
Annual Mid Range Salary 59113.000
Annual Maximum Salary 69919.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Bachelor’s Degree in Business Administration or a related field, plus two (2) years of progressively more responsible administrative experience required (equivalent or higher level).
  • Additional related experience may be substituted for the degree on a year-for-year basis.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent interpersonal and communication skills required.
  • Microsoft Office, ability to learn new systems.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • Must be able to lift or exert force up to ten (10) pounds.
  • Office environment with moderate noise.
Special Conditions

Posting Details


Posting Number 23ST1358
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements


Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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