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Assistant Director of Facilities Services

Rio Hondo College

Job Description

Job Number

MAN00099P

Position Title

Assistant Director of Facilities Services

Position Type

Classified Administrator

Percentage Employee

100%

Number of Months Assignment

12

Starting Date

As soon as possible

Current Work Schedule

Must be able to work swing shift hours and Saturday’s as part of regular schedule.

Salary Range

Management Salary Range 47

Salary

$129,048 – $157,199 /Annually – Successful candidate will start at Step 1 except in cases where District deems appropriate.

FLSA

Exempt

Location

Main Campus

Department

Facilities Services (Dept)

Open Date

04/28/2023

Closing Date

05/28/2023

About Rio Hondo College

About Río Hondo College

Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths

Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College’s 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students’ success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor’s degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Basic Function

Under the direction of the Director of Facilities and/or Vice President of Business and Finance or designee, assists in planning, organizing, managing and providing administrative direction and oversight for major programs, functions, and activities of the Facilities Services Department; assists in coordinating assigned activities with other District departments, divisions, outside agencies, and the public; provides highly responsible and professional assistance to the Director, Facilities Services in areas of expertise; supervises and evaluates the performance of assigned personnel.

Minimum Qualifications

Equivalent to graduation from a regionally accredited four-year college or university with major coursework in construction management, facilities planning, business or public administration, or a related field and five (5) years of increasingly responsible management and/or administrative experience in construction management, facilities planning and management, or a related field.

In lieu of a bachelor’s degree, an associate degree or technical trade certifications with major coursework in construction, building maintenance, facilities planning, or a related field, plus, ten (10) years of increasing responsibility in building maintenance and operations, or construction management.

Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

Equivalencies

None

Essential Duties

Develop and administer maintenance and cleaning programs and related records; including procedures, work instructions, work scheduling and inspection. Inspect work performed and resolve deficiencies as needed.

Responsible for discharging delegated responsibilities and functions involving the maintenance, cleanliness and essential repair of district buildings, grounds, and properties.

Demonstrated experience scheduling, training, and supervising custodial work. Ability to guide, train and instruct employees. Progressive professional custodial supervisory experience. Experience supervising in a large academic setting in a union environment.

Assist in the determination of priorities and level of quality by considering function, safety, health, criticality and resources available; determine required resources necessary to accomplish work by estimating and use of time standards.

Plans, develops and revises maintenance policies and programs.

Coordinate health and safety programs in the Division; assure project requests are in compliance with OSHA regulations and State and local laws and codes; conduct safety meetings with supervisory staff as needed.

Support the building operations by locking/unlocking as needed and performing building checks to ensure the safety and well-being of students and staff. Support campuswide event by performing room inspections to ensure event setups are correct and the rooms are clean and presentable. May meet with event coordinators to provide on-site support.

Assist in coordination and communication of all construction and scheduled maintenance projects with staff and outside vendors to ensure efficiency, adherence to timelines and project specifications.

Assist for ensuring that all work is properly inspected and appropriate agencies are notified of work completed as required.

Assist the Director of Facilities Services in enhancing the effectiveness and productivity of Facilities Services through monitoring the quality of service delivery, developing policies and procedures to improve the level and responsiveness of service, and identifying opportunities for initiatives to improve departmental operations.

Assist the Director in emergency response activities, including the review of updates to the College’s Emergency Response Plan, participation in the development of a long term Emergency Recovery Plan, and the provision of a leadership and support role in responding to emergency situations.

Working knowledge in custodial and housekeeping services. Includes extensive knowledge of the proper use and storage of cleaning chemicals, floor finishes, wall coverings and finishes, and carpet cleaning systems & equipment.

Prepare required reports to local, state and federal agencies regarding facilities and related projects as required to include but not limited to Five Year Scheduled Maintenance Plan, Five Year Construction Plan, Scheduled Maintenance Submittals, Hazardous Substances Project Funding, Space Inventory, Hazardous Waste Report, Manifest Report, Annual Emissions Report, Integrated Waste Management Report, Storm Water Report, Hazard Mitigation Report, Rideshare Report, and other reports as directed.

Inspect completed work by contracting agencies, serving as a building inspector.

Demonstrated experience supervising staff, including but not limited to training and assigning work, evaluating employee performance, recommending new hires, promotions, reclassifications, and disciplinary actions.

Ensure compliance with all applicable codes and regulations related to a safe work environment and directs the College’s Energy Conservation Program.

As directed, serve as liaison with utility company representatives, architects, engineers, construction contractors and transportation services.

Support policies and procedures for the Division within District guidelines.

Assist in selecting staff for the Division; effectively recommend their hiring, supervise and evaluate assigned personnel.

Maintain communication within the College, with community and public agencies as needed and directed.

Assist with administering the applicable collective bargaining contracts.

Represent the College in community, governmental and professional organizations as assigned.

Establish necessary goals, objectives, measurement and information systems required.

Interpret, follow, promote adherence to and recommend improvement in College Procedures, Board Policies, rules and regulations.

Implement Division, College and Board goals and objectives.

Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of building and facilities construction and maintenance.

Promote equal opportunity and student and gender equity to effectively serve the District’s diverse community.

Respond to and resolve difficult and sensitive inquiries and complaints.

Develop, apply, and evaluate effective approaches to implement the policies of the Rio Hondo Community College District relating to program and workforce diversity in order to fulfill the core academic mission of the District and serve its diverse community.

Provide effective leadership and direction to recruitment and retention efforts to further workforce diversity policies of the District.

Responsible for developing, implementing and updating a personal professional development plan.

Supervision Exercised

In the absence of the Director, the Assistant Director exercises direct supervision over managers and technical and administrative support staff.

Other Job Related Duties

Perform related duties and responsibilities as assigned.

Job Related and Essential Qualifications

Knowledge of:
Management principles and methods including goal setting, program and budget development and implementation, project management, and the supervision of employees, directly and through subordinate supervisors.

Principles, practices, equipment, and materials used in building construction, maintenance and grounds keeping.

Applicable laws, codes, regulations, and standards governing building construction, maintenance and grounds keeping.

Building codes, OSHA, and other laws, rules and regulations related to assigned activities.

Safety and safe working practices for building construction, maintenance, custodial, and grounds keeping work.

Written and oral communication, presentation, and negotiation.

Thorough knowledge and ability to create and follow performance standards with regard to workloads, quality, safety and service.

Skill to:
Operate modern office equipment including computer equipment and software.

Operate a motor vehicle safely.

Ability to:
Plan, organize, schedule, assign, and review the work of others.

Select, train, instruct, appraise, counsel and motivate assigned staff.

Maintain records, prepare reports and correspondence including required regulatory reports and records.

Represent the College as assigned.

Communicate clearly and concisely both orally and in writing.

Evaluate and develop procedures, standards, and methods for building maintenance and improvement, and grounds keeping.

Establish and maintain effective working relationships with those contacted in the course of the work.

Exercise sound independent judgment within general policy guidelines.

Foreign Degrees

Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.

License Certificates/Credentials

Possession of, or ability to obtain, an appropriate, valid driver’s license.

Working Conditions

Essential duties require the following physical skills and work environment:

Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 20 lbs.; exposure to heat, noise, outdoors, confining work space, chemicals, explosive materials, mechanical hazards, and electrical hazards; ability to travel to different sites and locations.

Position Description

Applications are currently being accepted for Assistant Director of Facilities Services.

Application Procedure

Applications must be submitted by 11:59 p.m. PT on the closing date.

Applicants must submit a complete online application that includes the items listed.
  • Rio Hondo College online application (which includes supplemental questions)
  • Résumé/Curriculum Vitae
  • Complete transcripts of all colleges/university studies, including degree earned (copies will be accepted) NOTE: Transcripts from multiples colleges/universities may need to be scanned as one document, then uploaded.
  • Transcripts must include degree awarded and confer date (please circle conferral date on transcripts). Transcripts without this information and online applications without transcripts will be disqualified.


  • PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NOT BE ACCEPTED.
  • NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.

Additional Information

  • The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
  • Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
  • As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicant’s expense) taken by an official LiveScan agency.
  • Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
  • For positions requiring a valid California driver’s license, proof of insurability is required.
  • Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
  • A copy of this announcement will be provided in Braille to visually impaired applicants upon request.

Commitment to Diversity

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

Cancel RTF Policy

WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

EEO Statement

Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.

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