Job Description

ADMINISTRATIVE ASSISTANT 2, Mathematics-Academic Services, to provide administrative support for the department’s large multi-sectioned service subjects. Duties include working closely with instructors and keeping them informed of meetings, teaching assignments, administrative procedures, and deadlines; supervising graders; coordinating hour exams and finals, including scheduling rooms, printing exams, and organizing proctors; managing make-up, conflict, special-needs, and Advanced Standing Examinations (ASE); coordinating homework and recording and submitting grade sheets; working with the department’s webmaster to maintain accurate webpages with course information and with IS&T to support on-line course management systems; coordinating the first-year academic warning process (“5th week flags”); maintaining complete records of course materials; assisting students and faculty by anticipating issues and problem-solving when difficulties arise; serving as liaison to multiple MIT offices, including the Registrar’s Office, Office of the First Year, and Disability and Access Services; and working on special projects as required.  

REQUIRED:  high school diploma or its equivalent; at least three years of administrative, office, or related experience; ability to prioritize and work on multiple tasks simultaneously; accuracy and attention to detail; discretion with confidential material; initiative and ability to work independently and problem-solve; excellent interpersonal and oral and written communication skills; ability to work with a diverse group of people; interest in working with students and faculty; desire to work in a team-oriented environment in a busy, service-oriented office; and proficiency with Microsoft Word and Excel and the ability to learn new software as needed.  PREFERRED:  bachelor’s degree and MIT or other university experience.  Job #22611-5

A hybrid schedule is possible for this position.

4/13/23

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