Job Description

SENIOR ADMINISTRATIVE ASSISTANT, Sloan School of Management-Office of External Relations (OER), to perform complex and diverse duties in support of the associate dean (AD) for OER.  Will gain and use in-depth knowledge of the Institute, Sloan, OER, and other departments to anticipate and initiate actions regarding office operations; interpret and resolve highly varied situations and problems; and function as a high-level individual contributor or coordinator of multiple projects and teams.  Responsibilities include calendar management; maintaining email filing system; creating travel materials, including itinerary, logistics, etc.; managing information flow to ad from the associate dean; creating presentation material, reports, charts, etc.; serving as backup to the executive assistant to the AD; providing administrative support for two department-wide all staff retreats and quarterly staff meetings; managing department vendors; assisting with budget management; sharing responsibility for certain day-to-day operations functions in collaboration with the AD; providing guidance and leadership in non-routine administrative tasks; serving as a trainer/resource for administrative assistants; and other duties as assigned. 

A full job description is available at https://web.mit.edu/sloan-hr/jobs/OERSeniorAdminAssistant.pdf.  

REQUIRED:  high school diploma or its equivalent; at least five years of administrative, office, or related experience; proficiency with Microsoft Office; meticulous attention to detail; excellent organizational and verbal and written communication skills; discretion and sound judgment with sensitive and confidential matters; and the ability to manage a high volume of work. Job #22572-6

There will be a hybrid work schedule that includes being physically in the office (generally three days a week). Occasional evening and weekend work will be required.

4/4/23

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