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Administrative Assistant II, Marketing
Job Description
Position Title
Administrative Assistant II, MarketingOpen Internally or Externally
ExternalIf faculty, tenure track status
Not ApplicableReports to (title)
Asst. VP, Institutnl Mktg & ComDepartment
Institutional MarketingRequisition Number
23235Position Type
ReplacementJob Category
StaffFT/PT
Full-timeStarting Salary
$38,641.74 - $40,000.08Job Open Date
03/24/2023Open Until Filled
YesPriority Review Date
04/07/2023Job Summary
Under minimal supervision, provide administrative and budget support to the Asst. VP of Institutional Marketing & Communication. Handle work of a highly confidential and sensitive nature. Work with and communicate with all levels of administration, faculty, and staff in all departments of the college, students, vendors and members of the SLCC Trustees, community, etc.
Manage front desk and reception duties, open and close the office each day and receive/respond/redirect all in-bound inquiries that come into the IMC department. Track/coordinate department services; keep inventory of all department assets; and manage printers and coordinate all technology purchases. Coordinate and track marketing contracts, platforms, vendor relationships, freelance pools, etc., including tracking and logging of agency and vendor projects, schedules, billing and payment receipts; and translations (English/Spanish) for printed materials for IMC department as needed. Coordination of new employee onboarding and supervision of work study students and student interns within the Institutional Marketing and Communications department as needed.
Work collaboratively with other admins within the IA division to cover duties across the division as needed; provide support for IA events as needed.
Manage front desk and reception duties, open and close the office each day and receive/respond/redirect all in-bound inquiries that come into the IMC department. Track/coordinate department services; keep inventory of all department assets; and manage printers and coordinate all technology purchases. Coordinate and track marketing contracts, platforms, vendor relationships, freelance pools, etc., including tracking and logging of agency and vendor projects, schedules, billing and payment receipts; and translations (English/Spanish) for printed materials for IMC department as needed. Coordination of new employee onboarding and supervision of work study students and student interns within the Institutional Marketing and Communications department as needed.
Work collaboratively with other admins within the IA division to cover duties across the division as needed; provide support for IA events as needed.
Essential Responsibilities and Duties
Support marketing department by maintaining multiple budgets including entering, tracking and reconciling all expenditures, reconciling purchasing card charges and receipts, and creating regularly scheduled and ad hoc budget-related management reports. Assist in the creation of budgets for internal project proposals and external development proposals including working with Purchasing, Food Services and other internal and external service agencies, as requested.
Assist VP of Institutional Marketing and Communication with scheduling, calendar management, meeting planning and coordination; and prioritization of activities. Carry out day-to-day activities such as responding to phone calls, greeting office visitors, problem solving for visitors and staff.
Provide lead coverage for the Institutional Marketing front desk, answering phones, taking messages, greeting visitors, etc. Collaborate with division admins and cover division administrative duties as needed.
Track/coordinate department services; keep inventory of all department assets; and manage printers and coordinate all technology purchases. Coordinate and track marketing contracts, platforms, vendor relationships, freelance pools, etc., including tracking and logging of agency and vendor projects, schedules, billing and payment receipts; and translations (English/Spanish) for printed materials for IMC department as needed.
Provide support for department events and activities. Coordination of new employee onboarding and supervision of work study students and student interns within the Institutional Marketing and Communications department as needed. Prepare minutes, coordinate meetings.
Other duties as assigned.
Assist VP of Institutional Marketing and Communication with scheduling, calendar management, meeting planning and coordination; and prioritization of activities. Carry out day-to-day activities such as responding to phone calls, greeting office visitors, problem solving for visitors and staff.
Provide lead coverage for the Institutional Marketing front desk, answering phones, taking messages, greeting visitors, etc. Collaborate with division admins and cover division administrative duties as needed.
Track/coordinate department services; keep inventory of all department assets; and manage printers and coordinate all technology purchases. Coordinate and track marketing contracts, platforms, vendor relationships, freelance pools, etc., including tracking and logging of agency and vendor projects, schedules, billing and payment receipts; and translations (English/Spanish) for printed materials for IMC department as needed.
Provide support for department events and activities. Coordination of new employee onboarding and supervision of work study students and student interns within the Institutional Marketing and Communications department as needed. Prepare minutes, coordinate meetings.
Other duties as assigned.
Minimum Qualifications
Associate degree in a related field.
Three (3) years of related, paid, full-time work experience.
Trade off 1:1 Related on year work experience may be substituted to equal one year of required education.
Three (3) years of related, paid, full-time work experience.
Trade off 1:1 Related on year work experience may be substituted to equal one year of required education.
Knowledge, Skills & Abilities
- Ability to function proactively with moderate supervision, working collaboratively with peers and management.
- Strong communication and problem-solving skills.
- Knowledge of general office procedures, accounting principles and practices.
- Ability to work under pressure, and manage multiple projects, meeting timelines and objectives successfully. Consistently complete detail-oriented work effectively under stress.
- Knowledge of budgets, budget reconciliation, and basic accounting. Proficient typing skills.
- Ability to identify and adhere to budgets and timelines.
- Ability to organize and set priorities, manage deadlines and multiple responsibilities with moderate supervision.
- Demonstrated ability to work with and safeguard confidential information.
- Strong professional communication skills, both written and verbal, with ability to converse and correspond professionally and comfortably with people all levels, internally and externally.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, and other software applications, including QuickBooks, graphic design and presentation programs.
- Knowledge of Banner, LexisNexis, and other research tools.
- Knowledge of college policies, procedures, and operations.
- Ability to communicate effectively with a broad range of diverse people, ability, culture, and ethnic background, to maintain good working relationships across the College.
- Ability to work with all groups in diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.
Special Instructions
- Full consideration will be given to applicants who apply on or before the priority review date indicated above.
- More information about Salt Lake Community College benefits: https://i.slcc.edu/culture/benefits/index.aspx
SLCC Highlights
Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
FLSA
Non-ExemptSLCC Information
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.
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