Position Details

Position Information

Recruitment/Posting Title	Program Support Specialist
Job Category	Staff & Executive - Administrative & Support
Department	NJMS-Office of Special Programs
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the Office for Diversity and Community Engagement within the New Jersey Medical School. The Program Support Specialist will provide central administrative support for the winter and summer SMART program, the Summer Youth Scholars Program (SYSP) and the Summer Health Professions Education Program (SHPEP). In addition the Program Support Specialist will provide administrative support to the Office for Diversity and Community Engagement (ODACE) and Office for Primary Care and Community Initiatives (OPCCI). Among the key duties of this position are the following: Is responsible for the selection process for the SHPEP program participants, including downloading and screening applications, accepting applicants, distributing program information and follow-up calls in collaboration with the coinvestigators (Medicine, Dental, Pharmacy and Nursing). Work closely with the teaching assistants, and instructors for the summer programs, ensuring that curriculum, schedules, and reports are completed in a timely manner. Provides one on one counseling with completion of individualized academic plans. Coordinates the SMART program initiative including the recruitment, selection process for the SMART program participants, downloading and screening applications, notification of acceptance, distributing program information and follow-up calls. Manage and coordinates the SYSP program, which includes curriculum design, recruitment of students, supervision of the instructors and teaching assistants, monitoring and maintaining the SYSP student database, and follow-up with students regarding their SAT scores. Provides academic counseling and guidance to all pipeline students in the SMART and SYSP programs; tracking their progression to ensure that they are on target for college and eventually medical school and/or any other health profession. Works with the teachers in the SMART program to develop curriculum, assists with the selection of the teaching assistants, and carry out the day-to-day functions of the program.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	22S
Position Salary	$56258
Annual Minimum Salary	56258.000
Annual Mid Range Salary	67315.000
Annual Maximum Salary	79787.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree with at least three (3) years of progressively more responsible administrative experience. Experience with counseling students who experience academic, personal and/or interpersonal challenges to meet their diverse learning needs. Experience in Microsoft Word, Excel, PowerPoint and statistical software required.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong interpersonal and communications skills; written, verbal and intuitive required. Ability to work effectively with youth and adults, experience working in diverse settings, must be creative, resourceful and proactive, with the ability to manage projects simultaneously.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Must be able to lift at least 25 lbs. General office environment.
Special Conditions

Posting Details

Posting Number	23ST0807
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement