Position Details

Position Information

Recruitment/Posting Title	Contract Analyst
Job Category	Staff & Executive - Administrative & Support - General
Department	Research & Sponsored Programs
Overview	The Office for Research’s core mission is to advance Rutgers’s preeminence in research. The Office for Research (OfR) provides essential services university-wide that support faculty research and scholarship. The OfR teams support identifying sponsored award funding opportunities, submission of grant proposals, post-award financial management, negotiation of contracts, research regulatory affairs, intellectual property and commercialization activities, core services, and animal care provided by the Comparative Medicine Resources organization.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Contract Analyst for the Office for Research (OfR). The position provides essential services to faculty and staff to ensure support in the preparation, negotiation and issuance of all outgoing subaward agreements and their modifications / amendments. Among the key duties of this position are the following: Collects, consults and reviews all subaward documentation for completeness, accuracy and compliance with the Sponsor’s regulatory requirements and specifications, as well as with internal Rutgers policies and procedures. Authorized to prepare subaward agreements issued under Federal, State, non-profit and / or for-profit Sponsors to all types of subaward entities (i.e., Institutions of Higher Education, non-profit, for-profit, domestic and foreign) using the appropriate subaward agreement / modification FDP or Rutgers templates and negotiate their terms and conditions under the mentoring of the Contract Manager and the guidance of the Associate Director of RSP. Responsible for the creation of Risk Assessment(s) (RAs) of new agreements and their yearly modifications for the appropriate evaluation of subrecipients based on information provided in the Subrecipient Commitment Form, the Federal Demonstration Partnership (FDP) Expanded Clearinghouse, the Federal Audit Clearinghouse, or the subrecipient monitoring database maintained by Research Financial Services (RFS). Communicates with the PI and his/her administrative support team, as well as the RSP Grant Specialists (GS),Senior GSs and Contract Manager to appropriately handle any subrecipient requests and issue all necessary subawards and modifications. Responsible for the issuance of Purchase Orders (POs) and PO modifications (as needed) and the accuracy and integrity of the information entered in the Research Administration and Submission Proposal System (RAPSS) Subaward module. Responsible for the maintenance of subawards@research.rutgers.edu incoming emails related to his/her assigned departments.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	67500.000
Annual Mid Range Salary	84097.000
Annual Maximum Salary	100694.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree; or an equivalent combination of education and or experience. A minimum of five years of administrative experience in a research-active Institution of Higher Education environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Familiarity with the basic concepts of the Uniform Guidance. Familiarity with Office Suite (Work, Excel, Powerpoint, adobe Acrobat). Must demonstrate critical thinking / problem solving and organizational skills. Must have ability to prioritize and handle multiple assignments at the same time. Be attentive to detail. Able to enter data efficiently and with accuracy. Ability to exercise independent judgment and discretion in applying and interpreting terms and conditions of a subaward.
Preferred Qualifications	Five years of subaward issuance experience in a research active and intensive university environment. Specialized education / training in subaward issuance. Practical experience in research administration guidelines and procedures.
Equipment Utilized	Computer. Printer. Fax. Copier. Software: Office Suite, RAPSS S2S; Internet Explorer, Mozilla Firefox, Chrome, Adobe Pkg, Sciquest, DocuSign.
Physical Demands and Work Environment	Office environment.
Special Conditions

Posting Details

Posting Number	23ST0805
Posting Open Date	03/27/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement