Department
 

BSD MED - Hematology and Oncology - Administration

About the Department
 

The Section of Hematology/Oncology has a long and proud tradition of excellence in research-based patient care, education and clinical discovery. Ranked among the finest cancer programs in the country, the Section is comprised of nationally and internationally known faculty with expertise in all major types of malignancies, blood disorders, and experimental therapies.

Job Summary
 

The Education Manager will work closely with the Program Director, Education Coordinator, Training Grant PIs and other senior Section leaders to manage and coordinate Fellowship and other educational program operations within the Section of Hematology/Oncology in the Department of Medicine.

Responsibilities

• Manages and coordinates all aspects of the program, working in conjunction with the program leadership to ensure proper completion of projects.

• Responsible for most decisions regarding the actual execution of projects, and serves as the liaison between the program director, assistant directors, fellowship coordinator, fellows, medical students, and other program scholars.

• Oversees trainee education programs including Core Curricular Seminars, Research in Progress, Journal Clubs, and other trainee enrichment programs.

• Works with fellows/trainees, training grant PI’s and faculty instructors to develop and write grant and other research proposals.

• Researches new avenues for funding, research, and grant opportunities for trainees. Ensures that notices of relevant opportunities are brought to trainees’ attention and supports trainees’ grant applications.

• Supports the Advisory Committees that provide oversight for our NCI funded training grants, which has been invaluable in past funding cycles and is now required by the NIH. For example, we designed each training program to include an Executive/Selection Committee (EC), whose role is to assist the Program Directors in ensuring the smooth day-to-day operation of the program through immediate oversight of the four principal elements of training in the program and the annual selection of scholars and an Internal Advisory Committee (IAC), whose role is to provide program oversight and evaluation. The External Advisory Committee (EAC) serves to provide an external review of the program.

• Prepares summaries of grants for training grant Principal Investigators, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding training grants. Serves as department contact for annual audits and agency site visits.

• Communicates with the Office of Graduate and Postdoctoral Affairs to ensure trainee tuition and fees are appropriately allocated to awards as needed.

• Facilitates, manages, and oversees interdepartmental coordination and communications with corresponding departments for grant requirements.

• Prepares content for scientific conferences, presentations, and multiple audiences; including assembling and organizing data into text and figures for scientific presentations, publications, grant applications, reports, newsletters, and websites.

• Supports evaluation of research training conducted at both the current trainee level and at the post-graduate level through administration of regular programmatic survey-based feedback tools (e.g., surveys). The aims of these evaluations are: (1) to assess trainee satisfaction with the program and mentors; (2) to assess areas of programmatic weaknesses or unmet/desired needs on the part of trainees; and (3) to assess relevant short- and long-term outcomes related to participation in this program.

• Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.

• Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelors degree.

Experience:

• Management experience.

• Prior experience with education programs, NRSA or other grant submissions or research administration, and/or scientific writing.

• Previous experience working in an Academic Medical Center environment.

Preferred Competencies

• Strong communication skills.

• Ability to multitask.

• Ability to competently engage with all levels of academic hierarchy with professionalism and tact.

• Ability to understand complex programs and describe in a succinct, easy to understand narrative.

• Excellent writing skills; able to produce clear, compelling, and eloquent text.

• Superb organizational skills.

• Excellent editing and proofreading skills.

• Must be able to translate difficult science concepts for multiple audiences.

• Must be flexible and able to drive deadline-driven projects to completion.

• Must be able to work independently and as part of a team.

• Must be able to coordinate work by numerous contributors and manage complex processes.

Application Documents

• Resume/CV (required)

• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Healthcare & Medical Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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