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Manager of Human Resources and Academic Affairs (HRAA) Operations

The University of Chicago

Job Description


Department
 

PME Human Resources


About the Department
 

The Pritzker School of Molecular Engineering (PME) was established in May 2019 and evolved from the Institute for Molecular Engineering, which was founded in 2011. The PME integrates science and engineering to address global challenges from the molecular level up. The PME’s rigorous academic and research programs are made possible through the University of Chicago’s unique partnership with Argonne National Laboratory. The Pritzker School of Molecular Engineering is the first new school at the University of Chicago in three decades and the first school in the nation dedicated to molecular engineering. In the next phase of growth as a School, the PME will continue to expand its team of world-class faculty researchers and empower students from diverse backgrounds to collaborate with faculty in cutting-edge facilities. The PME aims to bring solutions for urgent societal problems to the forefront, while training the next generation of scientific leaders and entrepreneurs.?


Job Summary
 

The Manager of Human Resources and Academic Affairs (HRAA) Operations reports to the Senior Director of HRAA Operations and helps oversee human resources and academic affairs programs and procedures for the Pritzker School of Molecular Engineering, whose staff are both University and Medical Center employees. Responsible for all aspects of the staff hiring process including recruiting and screening, compensation analysis, hiring, onboarding, and I-9 processing. This role is accountable for the management of recruitment, employee and labor relations, performance management and planning, information management, absence management, compensation, payroll administration, visa and permanent residency-related activities, and offboarding processes. The Manager may work with and/or represent PME HRAA with other central offices such as, Recruitment, Compensation, Office of Legal Counsel, Office of Access and Equity, Employee & Labor Relations and Office of Equal Opportunities Programs.

Responsibilities

  • Manages recruitment and hiring of staff, understands and anticipates labor market trends and their effect on the attraction and retention of staff; develops strategic alliances with targeted-recruitment sources; develops and implements employee orientation program; plans, implements and evaluates in-service programs to assist staff in maintaining or increasing staff competency specific to their assigned responsibilities; advises managers regarding the development of new job descriptions and updates of current job descriptions as needed; identifies long and short term staffing needs; conducts and monitors exit interviews to identify trends; analyzes information to recommend policy and procedure changes.  
  • Manages PME employee and labor relations efforts; coaches supervisors through progressive corrective action process; ensures fair and consistent treatment of all staff; proactively manages and tracks performance evaluations, probationary reviews and performance improvement plans; keeps current with changing employment and labor laws, as well as contract provisions; resolves conflicts; conducts internal investigations; recommends and implements employee recognition initiatives; participates in hearings and grievances; minimizes exposure and mitigates risk.
  • Evaluates current HR processes; researches and implements best practices to support efficient and effective processes; interfaces with management to provide awareness and coaching on a wide variety of employment matters; successfully balances support of management initiatives with advocacy for employees; manages and supports the implementation of programs that create a diverse work environment, by recognizing, appreciating, valuing and utilizing the talents and contributions of all staff; ensures fair and consistent interpretation and application of all relevant policies, practices, procedures and union contracts; counsels and informs managers and employees; assists with staff planning; manages HR recordkeeping and audit processes to ensure full compliance with all relevant laws, regulations; supports training efforts, manages and contributes to team projects.
  • Manages staff career development initiatives as well as participates with staff succession planning. Consults with management to increase and improve coaching and facilitating skills; recommends tools to use for group or individual problem solving; counsels staff and managers on performance management best practices and promotes educational opportunities available within PME and the greater University.
  • Participates in the recruitment of faculty and OAA members and ensures the timely and accurate processing of faculty appointments and promotions. Advises faculty leaders and staff on policies and procedures relating to other academic appointees, and visitors including, but not limited to Non-Degree Visiting Students, Education Assignments, and postdoctoral appointments. Coordinates, assesses and evaluates programs that support faculty advancement (e.g. onboarding, mentoring, promotion, tenure, reappointment, and leadership development) across career stages and appointment types (i.e. tenure-line, teaching, clinical, etc.) informed by best practices.
  • In collaboration with the Assistant Dean of HR Academic and Faculty Affairs, manages faculty and leadership development needs and coordinates the design, implementation, assessment, and evaluation of comprehensive programming (e.g. workshops, orientation, seminars, conferences, learning communities, etc.) to address gaps and promote faculty career advancement. Develops measures to analyze and evaluate these programs to ensure continual improvement in their quality.
  • Manages the annual staff performance management, compensation, merit, and equity review processes.  Ensures that roles are competitively priced through the use of pay data and salary survey data. Identifies compensation issues/trends and develops recommendations to address them.
  • Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Develops templates and drafts routine offer letters. Maintains appropriate human resources data and records, solving a range of problems using best practices.
  • Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

  • Experience in an academic or healthcare setting.

Certifications:

  • PHR/ SPHR/ SHRM-CP/ SHRM-SCP.

Technical Skills or Knowledge:

  • Knowledge of Microsoft Office and HRIS systems. 
  • Working knowledge of employment regulations and typical human resources procedures.  

Preferred Competencies

  • Excellent oral and written communication skills.
  • Interpersonal and customer service skills.
  • Work independently and as part of a team.
  • Maintain confidentiality.
  • Work on multiple projects simultaneously, set priorities, and meet deadlines.
  • Excellent verbal, written communication and presentation skills.
  • Develop and maintain collaborative relationships with diverse constituencies.  

Working Conditions ? ?

  • Flexible hybrid office/remote environment.
  • Occasional extended work hours and some weekend days.

Application Documents

  • Resume/CV (required)? 
  • Cover Letter (required)?? 
  • Three Professional References Contact Information (required) 


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family
 

Human Resources


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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