Clinical Research Coordinator

Job Description

Cardiovascular Research Inst

Full Time


Job Summary

The purpose of this clinical research coordinator (CRC) position is to carry out the needed tasks to support several ongoing and future COVID-19 observational and clinical trials at UCSF Parnassus and Mount Zion. In this position, the CRC is responsible for screening and enrolling subjects, which includes obtaining informed consent, performing data entry, processing biological specimens, and conducting study activities per protocols. Given the nature of the pandemic, the CRC must commit to working flexible hours, which often includes working late nights and weekends to complete patient enrollments into our numerous studies.

Under the supervision of the site principal investigator, the incumbent of this position will screen all patients in the COVID-19 floor units and medical and surgical intensive care units for eligibility for these clinical studies, work closely with study physicians to obtain consent, and implement all study protocols. The CRC will obtain biospecimens, including serial samples of blood, urine, and tracheal aspirates with the assistance of nurses, respiratory therapists, physicians providing clinical care to enrolled study subjects.  The incumbent will label, process, and log these specimens according to study protocols. The collection, processing, and storage of biospecimens will require mastery of basic laboratory techniques including but not limited to centrifugation and pipetting while following proper precautions for safe handling human biospecimens and disposal of reagents. The incumbent will perform extensive medical record review on each enrolled subject and data entry for annotation of data fields in a HIPPA compliant web-based platform. 

The incumbent’s duties may include, but will not be limited to supporting the management and coordinating the tasks of multiple clinical research studies; oversee data and biospecimen management; manage and report on study results; create, clean, update, and manage databases and comprehensive datasets and reports; help manage Investigator’s protocols in the Committee on Human Research online system, as well as renewals and modifications of protocol applications and the implementation of new studies; participate in the review and writing of protocols to ensure institutional review board approval compliance; help assure compliance with all relevant regulatory agencies; oversee study data integrity; implement and maintain periodic quality control procedures; report study progress to investigators; participate in any internal and external audits or reviews of study protocols; and perform other duties as assigned. 

To accomplish these goals, the CRC will work closely with the PI, key study personnel and collaborating investigators, and other CRCs in the critical care research group. The incumbent of this position will be supervised primarily by Dr. Michael Matthay, the site principal investigator. The CRC will strictly follow the study protocols; participate in meetings, teleconferences, and site visits; maintain study logs, forms and files, and enter research data into databases. The incumbent may be asked to sign non-disclosure agreements with industry partners. Other duties as assigned.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The primary mission of the Cardiovascular Research Institute, the largest organized research unit on the San Francisco campus, is to promote fundamental and clinical research on the cardiovascular and pulmonary respiratory systems and to provide opportunities for postdoctoral training in these fields. With over 200 faculty, staff, and postdoctoral fellows, the CVRI supports faculty from a variety of departments (Medicine, Biochemistry, Biophysics, Lab Medicine, Pediatrics, Anatomy, Anesthesia, Pharmaceutical Chemistry, Physiology, Cellular and Molecular Pharmacology). The total extramural funding is $34 million annually (direct and indirect costs), with $1M in indirect cost return, and $561K in State funds. Assets include $38 million in endowment income and gifts, $3M in clinical reserves, and $5.8M in opportunity funds.

Required Qualifications

  • HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training
  • Demonstrated computer proficiency with knowledge and experience with word processing, spreadsheet and presentation software, such as Microsoft Excel, Word and PowerPoint 
  • Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, subject families, team members, clinical teams, other departments and outside institutions; and the ability to multi-task in a fast-paced environment while working with a diverse subject population
  • Experience working with hospitalized patients and their families.
  • Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines.
  • Flexibility in work hours; ability to work evenings, nights, and weekends on short notice depending on project needs.
  • Ability to quickly transport time sensitive samples from multiple Intensive Care Units on different floors to a lab in a separate building for processing.
  • Sufficient manual dexterity to process patient samples and carry out biological assays with precision and speed.
  • Must be able to sit or stand for long periods of time. 
  • Able to work under to adhere to specific protocols for all data collection
  • Superb organizational skills, punctuality and record of reliability

Preferred Qualifications

  • Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system
  • Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation with good understanding of inclusion and exclusion criteria.
  • Knowledge of UCSF guidelines for research, confidentiality, and HIPAA regulations, following the UCSF mission statement and purpose for research.
  • A clear understanding of policies and procedures on patient safety and confidentiality (electronic and printed medical records, patient charts, communication, etc.)
  • Knowledge of medical terminology, research policies, guidelines for packing/shipping infectious substances
  • Database building/analysis and data management with some of the following: Access, Stata, SAS/SPSS, and Teleform programming platforms
  • Strong prior experience with electronic medical records with evidence of high skill.
  • Experience applying the following regulations and guidelines:
    • Good Clinical Practice Guidelines
    • Health Insurance Portability and Accountability Act (HIPAA)
    • The Protection of Human Research Subjects
    • CHR regulations for recruitment and consent of research subjects
    • Effective Cash Handling Procedures
    • Environmental Health and Safety Training
    • Fire Safety Training
  • Bachelor’s degree

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title


Job Category

Research and Scientific

Bargaining Unit

University Professional Technical Employees – Research Support Professionals Unit (UPTE-RX)


Parnassus Heights (SF)

Additional Shift Details

M-F, with possible rotations on Weekends, 40 hours/week, variable timing per project needs

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