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Workforce Development Training Coordinator

Long Beach City College

Job Description

Workforce Development Training Coordinator

OPEN RECRUITMENT
(CURRENT VACANCY 100%, 12 MONTHS)
RANGE 39 ($5949.95- $7343.66 Monthly)
12-MONTH ELIGIBILITY LIST

** Applications will be accepted through Tuesday, February 21, 2023 by 6:00 pm **

The Workforce Development of the Long Beach Community College District is seeking qualified individuals for an opportunity as a Workforce Development Training Coordinator. This position provides support for our Perkins grant and its CTE faculty-led projects, including coordination, budget maintenance and tracking, and reporting.

The department is looking for someone with a 2-year degree, plus a minimum of five (5) years’ experience, preferably in a Higher Education setting, or an equivalent combination of education and experience. If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!

 


AT-A-GLANCE POSITION INFORMATION:

  • Type of position: Full Time
  • Location: PCC
  • Salary: RANGE 39 ($5,949.95- $7,343.66 monthly)
  • Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.
  • Eligibility list: We reserve the right to use an established eligibility list for vacancies in this classification. The eligibility list be valid for 12 months once approved by the Personnel Commission.

For further information on the position or application process, please contact (562) 938-5016.

ABOUT LONG BEACH CITY COLLEGE:

Here at Long Beach City College (LBCC), we celebrate equity, diversity and are committed to the principles of equal employment opportunity. We strive to ensure a positive and inclusive working environment for all.

Long Beach City College is committed to providing equitable student learning and achievement, academic excellence, and workforce development by delivering high quality educational programs and support services to our diverse communities. Please check out the LBCC mission and values and other strategic initiatives below to learn more.

  • Mission & Values
  • Equal Employment Opportunity Plan (Download PDF reader)
  • Strategic Plan (Download PDF reader)
  • Office of the Superintendent President

 

Duties

 

JOB DESCRIPTION:

Under general supervision of an assigned CAED Program Manager, coordinates, organizes and oversees the day-to-day operations of assigned Workforce Development grant and training programs. implements and assists in evaluating program and training plans, budgets, procedures and supporting program promotional materials; interacts extensively with student/participants, outside agency representatives, District management and staff and others; and performs case management of student/participants from start to completion and performs related duties as assigned

DISTINGUISHING CHARACTERISTICS

Workforce Development Training Coordinator coordinates, organizes and oversees the day-to-day operations of assigned Workforce Development grants and training programs. Work requires demonstrated organizational, administrative and communications skills, experience in workforce development training programs, social services delivery, program outreach and recruitment, case management, documentation and outcomes reporting, supporting activities that lead to program outcomes and deliverables, policy development and interpretation general knowledge about specific industries related to program areas and traditional and non-traditional student populations. Duties and responsibilities are carried out with considerable independence within the framework of established District and program/contract policies, procedures and guidelines.

For the full position description, please click here: Workforce Development Training Coordinator


ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Coordinates, organizes and oversees the day-to-day operations of assigned Workforce Development grants and training programs, plans, coordinates, implements, monitors and assists in evaluation of operational procedures and activities; researches and assists in development of and maintains program budgets and tracks program expenditures; develops and recommends program policies and operating and administrative procedures; plans, organizes and implements work activities to meet established program goals and objectives; ensures program compliance with all applicable District requirements; trains and provides work direction to designated staff.

2. Performs oversight and management duties of participants of assigned workforce development training programs and grants, which vary, subject to the specific program: processes, completes and/or submits all required, District program or other paperwork; within scope of authority and expertise, guides, advises and assists students in a variety of areas, including enrollment process, financial aid application and licensing procurement; interfaces with appropriate college departments; prepares, coordinates, implements, and monitors student’s program and training schedules; provides information and guidance to students/participants as needed, related to employment preparation, on-the-job training; and placement with employers; interfaces with employer partners; assesses, places and monitors OJT site placements; monitors and tracks student program progress and identifies and resolves or recommends action to resolve issues.

3. Serves as liaison with external agency representatives involved with assigned workforce training program(s), including Corporate training programs; communicates, both orally and in writing, with internal and external entities to provide required updates and information and to verify program compliance; represents assigned workforce training programs and attends and participates in outreach events and meetings; engages in regular communication with regular partners (e.g. Workforce Investment Boards, OneStop Centers, etc. to receive and obtain information regarding referred participants; maintains detailed knowledge of applicable training programs, resources and contracts; and ensures completion of deliverables for required training program outcomes

4. Coordinates with internal and external entities to ensure continued participation and retention of students/participants; coordinates and confirms student/participation eligibility for and/or makes referrals to District programs and other resources; serves as student/participant advocate to secure, refer, and direct to needed services, resources, or partners, when necessary.

5. Performs administrative duties to ensure student and program reports, records and other materials are complete and maintained according to pertinent laws, regulations and contracts and District policies and procedures; organizes and compiles information for, completes and maintains program reports, forms and logs; prepares verifications and certificates for students/participants; ensure complete and accurate information on students/participants are maintained for program reporting and requirements.

6. Plans, develops, organizes and conducts training program outreach and promotional activities; makes formal and informal presentations to internal and external groups; develops and distributes marketing and other materials, including flyers; responds to inquiries and follow-up requests for information; coordinates and/or performs training program orientation activities.

7. Plans, organizes and executes special events and training workshops for student/participants; including all event logistics such as but not limited to determining and securing event locations; training room set-up, registration/attendance confirmation, scheduling or other pertinent arrangements; identifies and coordinates with event presenters and others involved.

8. Coordinates and participates in program meetings, conference calls, facilitates industry partner meetings, prepares meeting agendas and documents, and follow-ups with meeting notes, action items, and supports other program related activities.


Knowledge of:

  • Principles and practices of planning, coordination, organization and implementation of Workforce Development training programs; training program delivery models and methods.
  • District policies and procedures related to assigned areas of responsibility.
  • Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility.
  • Principles of project planning and management.
  • Marketing and outreach events scheduling, coordination, vendor management and related activities.
  • Office management practices and procedures.
  • Principles and practices of sound business communication, correct English usage, including spelling, grammar and punctuation.
  • Advanced uses and operations of a computer, and database and other office standard software (Microsoft Office, Word, Excel, Powerpoint, internet, search engines, social media, etc.) and principles of data entry, accuracy and verification. to access and enter data accurately and to develop assigned records, reports and other documents.
  • Records, reports, and basic business document formats, styles and record keeping and management techniques.
  • Events planning, coordination and vendor management.
  • Research methodologies and data analysis techniques to assist in report development.
  • Case management approaches and techniques, including training pathways and administering of industry certification tests.

Ability to:

  • Plan, organize, coordinate, implement and evaluate daily operations, activities and services of a community college workforce development training program.
  • Collect, evaluate and interpret appropriate and applicable data, either in statistical or narrative form.
  • Develop business and community relationships with business/industry, vendors, and partners from chambers of commerce and other economic development organizations.
  • Coordinate program activities with multiple stakeholders to ensure agreement and consensus.
  • Apply sound, creative problem solving techniques to resolve difficult program issues and problems to satisfaction and completion of all parties.
  • Understand, interpret, explain and apply program contracts, laws, regulations and policies applicable to assigned program responsibilities.
  • Understand, interpret and respond to internal and external customer needs and expectations.
  • Prepare clear, concise and comprehensive reports, correspondence and other documents.
  • Communicate effectively orally and in writing to both internal and external program stakeholders and participants.
  • Ensure the maintenance of all required training program files, records and documentation.
  • Exercise sound, independent judgment and initiative within established guidelines.
  • Exercise tact and diplomacy in dealing with difficult and sensitive people, issues and situations, and maintain confidentiality of student/participants information.
  • Establish and maintain effective working relationships with District management, administrators, staff, students, outside employer-partners; representatives of other agencies, the public and others encountered in the course of work.
  • Manage operations of large-scale projects.
  • Manage calendars and schedules for team members, make travel arrangements; coordinate training room reservations and special events as needed.
  • Manage correspondence for assigned workforce development training programs.
  • Prepare and maintain complex training and case management records and interrelated files.
  • Meets schedules and time lines and deliver quality work on time.
  • Operate a computer using word processing, databases, other business software, current internet software and tools, as well as standard office equipment with high level of skill and efficiency.

 

 

Qualifications

 

Education, Training and Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is an Associate’s degree in business or a closely related field; and at least five years of progressively responsible experience in employment and workforce training programs interfacing with administration, staff and faculty, particularly at community colleges, at least one of which involved responsibilities for training program planning, coordination, implementation, and supervision of at least one full-time employee or student worker; or an equivalent combination of training and experience.

Licenses; Certificates; Special Requirements:

A valid California driver’s license and the ability to maintain insurability under the District’s


Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.


APPLICATION AND SELECTION PROCESS
 :
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Application Process:
  • Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.
  • If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience substitution in lieu of education, please make sure to attach a statement clearly outlining how your additional experience covers the education requirement, on a year-for-year basis, and qualifies you to be considered for this position.
  • If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.

Selection Process:
The following examination process may include the following segments and may be utilized during the selection process:
  • Minimum Qualifications screening: (Pass/Fail)
  • Subject Matter Expert (SME) Application Review: (Pass/Fail)
  • Tutoring Demonstration and/or Oral Panel Interview: 100%
  • Final interview: With Hiring Authority and Committee

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part, and/or modify any test part. Examination procedures are subject to change as deemed necessary by the Executive Director, Classified Human Resources. ***

 

Additional Information

 

DISABILITY ACCOMMODATIONS

Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least two days prior to the closing date, by calling (562) 938-4372.


THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.


Ancestral Land Acknowledgement

Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.



Transfer Requests for current LBCC Employees:
District employees may request to transfer by completing the Transfer Request Form (Download PDF reader)

*Please mention you saw this ad on AcademicJobs.*

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