Essential Duties

• Plans, directs, and reviews the activities and operations of the department.  
• Confers with university officials, program directors, budget administrators and/or staff to make determinations for development, strategic planning, requests, and management analysis and accountability reports.  
• Conducts and assists with the development and implementation of long- and short-range goals.
• Supervise Audit and Reconciliation teams within EOSS. • Assist with resource, space and asset planning.
• Establishes, maintains, and implements uniform contracting policies and procedures.  
• Directs and oversees the development and evaluation of contract processes and programs.  
• Initiates, negotiates, develops, monitors, and audits contractual agreements together with Requests for Proposal (RFP), pricing agreements and/or service standards, finance options, and supplier performance. 
• Reviews contractual terms and conditions to ensure compliance with ABOR, federal, state, and university regulations and policies.  
• Reviews proposed, revised, and current contracts for risk management, insurance, and indemnification issues to ensure adherence with contract requirements.  
• Oversees maintenance of contract database and ensuring complete records.  
• Resolves problems and issues affecting the department and directs measures to improve the effectiveness of the department. Serves as department liaison to the Office of General Counsel (OGC), Risk Management, Suppliers, departments/units, Purchasing, and executive management for contract negotiations, agreements, and procurement activities.  
• Develops and delivers in-house training to promote participation and efficacy of contract processes.  
• Provides staff oversight to coordinate activities and ensure adherence with project deadlines and standards.  
• Prepares reports, correspondence and documents as requested by senior management.  
• Coordinates contractual and legal matters with relevant ASU leadership, including intellectual property, data privacy, and terms of use.  
• Serves as strategic advisor for emerging relationships and collaborative agreements.  
• Assumes or coordinates other duties or projects as assigned or directed.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND eight (8) years of related administrative experience, which includes five (5) years of supervisory experience; OR, Twelve (12) years of related administrative experience, which includes five (5) years of supervisory experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Project management and financial experience/background preferred. 
• Knowledge of contract law, terminology, writing and administration.
• Knowledge of Arizona Board of Regents (ABOR), University, State and Federal standards, regulations, and guidelines.
• Knowledge of contract review, procurement and risk management principles and practices and techniques of file/record maintenance and control.
• Knowledge of contracts, insurance contractual provisions, risk analysis and risk impact of organizational contracts.
• Knowledge of commercial insurance policies and certificates of insurance.
• Skill to lead large projects and cross-functional training.  
• Skill in analyzing and interpreting complex documents.  
• Skill in both written and verbal communication.  
• Skill in MS Excel and PowerPoint, and willing to embrace new technical tools.  
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Ability to interface with diverse client groups with an emphasis on customer service.  
• Ability to communicate both internally and externally across all management levels and build sustaining relationships.
• Ability to build and maintain effective business relationships with suppliers.
• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.  
• Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs.
• Ability to drive result-oriented solutions in a dynamic environment.  
• Ability to lead by example in communicating, participating, and encouraging support of the institution’s sustainability programs.  
• Ability to stimulate changes in individual, institutional and corporate behaviors to create a more sustainable environment.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse 75 percent; required to stand for varying lengths of time and walk moderate distances to perform work 10 percent.
• Ability to clearly communicate to perform essential functions.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds 15 percent.
• Regular activities require ability to quickly change priorities, which may include or are subject to resolution of conflicts. 

Department Statement

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Fingerprint Check Statement

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

All applicants are to include a cover letter and resume.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicant must be eligible to work in the United States; ASU Student Business Services Department will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher educationor 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.